Invoice Billing

3 weeks ago

San Fernando, Philippines ISTA Personnel Solutions Full time

ISTA Personnel Solutions South Africa - we are a global BPO company, partnering with a US-based Waste Services Brokerage Company.

We’re looking for a detail-oriented Invoice Billing & Vendor Coordinator who will play a critical role in identifying billing errors, correcting discrepancies with subcontractors, and supporting clean, timely invoicing to clients.

This is a back-office, admin-heavy role that requires precision, follow-through, and clear communication — especially when coordinating with multiple vendors and cross-checking records.

PLEASE NOTE:

  • Working Hours: This role requires you to work in USA hours Mon - Fri from 9am to 6pm EST (15h00pm to midnight South African time, however these hours are subject to change depending on daylight savings).
  • Work Environment: This is a fully remote work role.
  • Internet Requirements: A fixed fibre line with a minimum speed of 25 Mbps (upload & download) and the ability to support a wired Ethernet connection is mandatory. Applicants without a fixed fibre line cannot be considered.
  • Power Backup: A reliable power backup solution is required to manage load shedding and power outages. Applicants without a power backup cannot be considered.
Key Responsibilities:
  • Review third-party vendor invoices for pricing, unit, or service errors.
  • Match vendor invoices to internal order records.
  • Follow up with vendors to resolve discrepancies and request revised invoices.
  • Use QuickBooks (or similar accounting system) to support billing workflows.
  • Assist in preparing accurate client invoices based on validated vendor data.
  • Store and manage service contracts in Hubspot.
  • Send onboarding/welcome emails to new clients.
  • Handle basic collections (light follow-ups to ensure invoice processing).
  • Experience in invoice verification, billing reconciliation, and vendor follow-ups
  • Strong understanding of invoice processing, vendor reconciliation, and billing accuracy
  • Familiarity with QuickBooks (or equivalent accounting software)
  • Excellent attention to detail and high accountability
  • Strong written and verbal communication skills

If you are not contacted within 14 working days, please consider your application unsuccessful.

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