Quality Documentation Assistant

4 weeks ago

Manila, Philippines AIMI Full time

WORK-FROM-HOME | NIGHTSHIFT

DUTIES and RESPONSIBILITIES:
o Request, track, and follow up on quality documentation from suppliers.
o Maintain updated and well-organized records of documents for each brand.
o Ensure timely submissions in line with internal and external compliance requirements.
o Coordinate with the quality teams of each brand to confirm compliance and close gaps.
o Send professional reminders and persistently follow up with suppliers (via email and
phone).
o Support preparation for audits and compliance reviews by ensuring all documentation is
complete and accessible.
o Prepare and present monthly progress reports using graphs and real data.
o Propose and implement innovative ways to visualize results and process progress.
o Identify bottlenecks in supplier compliance and escalate issues when necessary.

Qualifications:
-Background in supplier documentation management or compliance tracking
-Knowledge in audit preparation & records management
-Skilled in reporting, data analysis & visualization (Excel, dashboards, etc.)
-Ability to coordinate with suppliers/ vendors (email & phone follow-ups)
-Experience in cross-functional collaboration with quality or compliance teams

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