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Executive Assistant

3 months ago

Makati, Philippines HR Network Inc. Full time

Provide top-notch administrative and secretarial support, coordinate logistics, and manage communications with various stakeholders.Duties and Responsibilities:-Offer high-level administrative and secretarial assistance to the executive.-Organize and manage the executive’s calendar, scheduling meetings and appointments.-Maintain and organize files and documents for business operations.-Draft and prepare correspondence as required by the executive.-Liaise and communicate effectively with companies, clients, lawyers, accountants, brokers, bank managers, and other stakeholders.-Serve as a point of contact between the executive and external parties.-Coordinate meeting setups, including preparing agendas, coordinating attendees, and ensuring all necessary materials are available.-Organize and oversee company events, handling all logistics efficiently.-Oversee office management requirements, ensuring the office is well-maintained and organized.-Collaborate with the Executive Office team to organize the executive’s schedule and ensure timely completion of tasks.-Perform other tasks assigned by the executive to support the smooth functioning of the office.Qualifications:-Bachelor's degree in any relevant course-with 2 years of experience as an Executive Assistant-Experience working or handling several businesses / companies-Experience working in high-pressure and fast-paced environment-With strong organizational and time management skills with keen attention to details-With pleasing personality and can communicate well with clients, suppliers, lawyers, etc.-Strong communication skills both written and oral-Flexible to work in terms of working hours to meet the demands of the executive's schedule and business needs-Amenable to work in Makati City