Hybrid Executive Assistant

1 month ago


Makati, Philippines Staffing Science Expert Inc. Full time
We are looking for a highly organized and proactive Hybrid Executive Assistant to provide comprehensive administrative support to senior executives. This role combines traditional executive assistant duties with the flexibility of working both in-office and remotely. You will handle a wide range of responsibilities, from scheduling meetings and managing correspondence to overseeing projects and ensuring smooth day-to-day operations.

Key Responsibilities:
1. Administrative Support:
- Manage executive calendars, schedule meetings, and coordinate travel arrangements.
- Screen calls, emails, and inquiries, responding on behalf of executives when necessary.
- Prepare and organize documents, reports, and presentations for meetings.
- Draft and proofread communications and documents.

2. Quotation Preparation and Procurement:
- Prepare, send, and track quotations for clients in the solar energy and construction industries.
- Support procurement processes by sourcing vendors, obtaining competitive bids, and negotiating contracts.
- Maintain records of orders, deliveries, and invoices, ensuring accuracy in procurement documentation.

3. Financial Support:
- Assist in financial reporting, budget tracking, and expense management.
- Collaborate with the finance team on invoice processing and payment schedules.
- Ensure the accuracy of financial documents and help with monthly and quarterly financial reviews.

4. Industry-Specific Knowledge:
- Utilize your knowledge of the solar energy and construction sectors to support industry-specific projects and tasks.
- Collaborate with relevant departments to ensure that procurement and financial tasks align with industry regulations and best practices.

5. Project Management:
- Oversee and monitor the progress of projects, ensuring deadlines are met.
- Assist in coordinating cross-functional teams on various projects related to solar energy or construction.

6. Client and Stakeholder Relations:

- Act as a point of contact for clients and vendors, ensuring smooth communication and handling of any inquiries or issues.
- Foster relationships with key stakeholders in the solar and construction industries.

Qualifications and Skills:
- Graduate of Bachelor’s degree in Business Administration, Finance, or related field.
- With 3-5 years of experience as an Executive Assistant with exposure to procurement and finance.
- Prior experience in the solar energy or construction industries is a plus.
- Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and communication tools (e.g., Slack, Zoom).
- Strong organizational, multitasking, and project management abilities.
- Ability to prepare and analyze financial documents.
- Familiarity with procurement processes and supplier negotiations.

Preferred Qualifications:
- Experience supporting executives in the solar energy or construction sectors.
- Familiarity with financial tools and procurement software.
- Strong negotiation skills and experience managing vendor relationships.

  • Makati, Philippines Staffing Science Expert Inc. Full time

    We are looking for a highly organized and proactive Hybrid Executive Assistant to provide comprehensive administrative support to senior executives. This role combines traditional executive assistant duties with the flexibility of working both in-office and remotely. You will handle a wide range of responsibilities, from scheduling meetings and managing...

  • Marketing Assistant

    2 weeks ago


    Makati City, National Capital Region, Philippines Executive Optical Full time

    Marketing Internship OpportunityAt Executive Optical, we are seeking a highly motivated and detail-oriented Marketing Intern to assist our marketing team with various tasks aimed at promoting our products and services and enhancing our brand presence.Key Responsibilities:Conduct market research to gather insights on consumer behavior, market trends, and...

  • Executive Assistant

    3 months ago


    Makati, Philippines HR Network Inc Full time

    • Provide comprehensive administrative and secretarial support to the Executives, including appointment scheduling, record-keeping, budget preparation, logistics arrangements, property management, and personal banking. • Support the Executives in handling household requirements, including procurement, scheduling, servicing/repairs, coordination, property...

  • Purchasing Assistant

    2 weeks ago


    Makati City, National Capital Region, Philippines Executive Optical Full time

    Purchasing Assistant Job DescriptionAt Executive Optical, we are seeking a highly organized and detail-oriented Purchasing Assistant to join our team. As a Purchasing Assistant, you will play a critical role in ensuring the timely and accurate receipt of materials, equipment, and supplies.Key Responsibilities:Receive, examine, and process approved...

  • Executive Assistant

    3 months ago


    Makati, Philippines HR Network Inc Full time

    • Provide comprehensive administrative and secretarial support to the Executives, including appointment scheduling, record-keeping, budget preparation, logistics arrangements, property management, and personal banking. • Support the Executives in handling household requirements, including procurement, scheduling, servicing/repairs, coordination, property...

  • Executive Assistant

    3 months ago


    Makati, Philippines HR Network Inc Full time

    • Provide comprehensive administrative and secretarial support to the Executives, including appointment scheduling, record-keeping, budget preparation, logistics arrangements, property management, and personal banking.• Support the Executives in handling household requirements, including procurement, scheduling, servicing/repairs, coordination, property...

  • Executive Assistant

    2 weeks ago


    Makati City, National Capital Region, Philippines Staffing Science Expert Inc. Full time

    Job Title: Hybrid Executive AssistantWe are seeking a highly organized and proactive Hybrid Executive Assistant to provide comprehensive administrative support to senior executives. This role combines traditional executive assistant duties with the flexibility of working both in-office and remotely.Key Responsibilities:Administrative Support:Manage executive...

  • Purchasing Assistant

    2 weeks ago


    Makati City, National Capital Region, Philippines Executive Optical Full time

    Purchasing Intern Job DescriptionA Purchasing intern at Executive Optical supports the Purchasing Department by assisting with various tasks related to acquiring goods and services for the organization.Key Responsibilities:Assist in researching and identifying potential suppliers, evaluating their products, services, and pricing to support purchasing...

  • Executive Assistant

    6 hours ago


    Makati City, Philippines Anytime Cleaners Full time

    Job description Executive Assistant Job Description Template We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed...

  • Executive Assistant

    5 months ago


    Makati City, Philippines Anytime Cleaners Corp. Full time

    Job description Executive Assistant Job Description We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed...

  • Executive Assistant

    5 months ago


    Makati City, Philippines Anytime Cleaners Corp. Full time

    Job description Executive Assistant Job Description We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed...

  • Purchasing Assistant

    2 weeks ago


    Makati City, National Capital Region, Philippines Executive Optical Full time

    Purchasing AssistantAt Executive Optical, we are seeking a highly organized and detail-oriented Purchasing Assistant to join our team. As a key member of our procurement team, you will be responsible for receiving, examining, and processing approved departmental requisitions, as well as reviewing requisition orders to ensure accuracy, terminology, and...

  • Executive Assistant

    2 weeks ago


    Makati City, National Capital Region, Philippines HR Network Inc Full time

    Administrative Support We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive administrative and secretarial support to our Executives. The ideal candidate will have a strong sense of responsibility, excellent organizational and time management skills, and the ability to work independently with minimal...

  • Treasury Assistant

    17 hours ago


    Makati City, National Capital Region, Philippines Executive Optical Full time

    Job SummaryAt Executive Optical, we are seeking a highly skilled Treasury Assistant to join our team. The successful candidate will be responsible for managing our company's financial operations, ensuring accurate and timely financial reporting, and maintaining financial records. If you have excellent analytical skills and experience in financial management,...

  • Executive Assistant

    2 weeks ago


    Makati City, Philippines TalentHero Full time

    Position: Executive Assistant Location: Makati City | Onsite | Dayshift Job Overview: We are urgently seeking a highly organized and experienced Executive Assistant for our client based in Makati City. The ideal candidate will have a demonstrated ability to manage a variety of tasks, thrive in a fast-paced environment, and support multiple businesses. This...

  • Treasury Assistant

    2 weeks ago


    Makati City, National Capital Region, Philippines Executive Optical Full time

    QualificationsWe are seeking a highly skilled and motivated individual to join our team as a Treasury Assistant. To be successful in this role, you will need to have a strong background in business-related courses and excellent written and oral communication skills.Key qualifications include:Graduate of any business-related courseExcellent written and oral...

  • Executive Assistant

    2 weeks ago


    Makati City, National Capital Region, Philippines GAIC Manpower Services Inc. Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and experienced Executive Assistant to join our team at GAIC Manpower Services Inc.Job SummaryThe Executive Assistant will provide administrative support to the Managing Director and oversee the highest standards of efficiency in operations. The ideal candidate will have excellent communication...

  • Executive Assistant

    2 weeks ago


    Makati City, Philippines TalentHero Full time

    Position: Executive Assistant Location: Makati City | Onsite | Dayshift Job Overview: We are urgently seeking a highly organized and experienced Executive Assistant for our client based in Makati City. The ideal candidate will have a demonstrated ability to manage a variety of tasks, thrive in a fast-paced environment, and support multiple businesses. This...

  • Executive Assistant

    2 weeks ago


    Makati City, Philippines Lewis Glanz Consulting Full time

    Our client is looking for a Executive Assistant Key Responsibilities: 1. Administrative Support: o Provide high-level administrative and secretarial support to the executive. o Manage and organize the executive’s calendar, including scheduling meetings and appointments. 2. Coordination of Requirements: o Handle the executive's requirements and...


  • Makati, Philippines CROSS COUNTRY SOLUTIONS Full time

    This role requires proficiency in accounting and bookkeeping, along with strong administrative capabilities. The successful candidate will support the CEO in various tasks, including financial management, administrative duties, and project coordination. HYBRID SET UP Responsibilities: ● Provide comprehensive assistance to the CEO in daily operations...