Executive Assistant

2 weeks ago


Taguig, Philippines Propel Manila Full time

Position: Executive Assistant

Department: Support / Admin

Reporting Line: Client Services Director

The Executive Assistant's strengths are on these fundamental aspects:

  1. Executive Support and Management
  2. Project Management and Execution
  3. Company Image Lead
  4. Innovative Thinking
  5. Stakeholder Management
  6. Culture Fit and Culture Addition

Executive Support and Management:

  • Manages and coordinates heavy, complex meeting schedule, including the management of calendars, related correspondence, meeting details, and logistics coordination;
  • Completes a broad variety of administrative tasks that facilitate the CSD's ability to effectively lead the organization, including: completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; compiling documents for travel-related meetings; facilitate schedule and coordination for annual executive check-ups; and manages and coordinates errands including but not limited to: bank transactions (Manager's check, credit card payments, etc.), post-paid account transactions, booking of driver as necessary.
  • Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the CSD, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect CSD's style and organizational policy.
  • Serve as the CSD's administrative liaison to the Board of Directors and ensures to prepare documents for review and presentation to boards of directors.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CSD, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

Project Management & Execution:

  • Lead executive-projects in both its ideation, execution, as well as resource allocation;
  • Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans;
  • Prepares a summary of creative teams workload on a weekly basis and help manage bandwidth with creative leads in charge;
  • Maintaining comprehensive and accurate corporate records, documents and reports.

Innovative Thinking:

  • Contribute in planning and coordinating administrative procedures and systems and devising ways to streamline processes.

Company Culture Fit & Culture Addition

  • Be an active participant and advocate of the team/agency's culture to create a positive and energetic work environment.

Key Skills and Requirements:

  • Problem Solving, Persistence & Belief on the power of the Big Idea to create purposive work;
  • Articulate to communicate clear thoughts and more importantly, directions;
  • Strategic in its identification of problems, approaches or solutions;

Technical Experiences:

  • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
  • Proficiency in Windows, including MS Word, EXCEL and PowerPoint;
  • Ability to conduct research and present data in a succinct and well-written manner.
  • Ability to work independently and with professional discretion.
  • Excellent writing, editing, grammatical, organizational, and research skills.
  • Knowledge of other languages is an asset;

✨Website: www.propelmanila.com✨


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