Executive Assistant

2 weeks ago

Taguig, Philippines JPMorgan Chase Bank, N.A. Full time
Job Description :

Seize the chance to join our dynamic, growing team in a fast-paced, challenging sector as an Executive Assistant in Business Support Management. This role demands a resourceful, proactive professional who can handle a variety of administrative tasks, maintain confidentiality, and balance multiple priorities. You'll work independently, partnering with our team and the broader Admin group, thriving in a fast-paced environment.

Job Summary:

As an Executive Assistant - Senior Analyst, Japanese/Mandarin Bilingual in our Business Support Management team, you will be experienced in handling a wide range of administrative and executive support-related tasks. You will work independently with little supervision, being a strong partner to the team that you support as well as the broader Admin group. You will be a highly resourceful professional team-player, comfortable working in a fast-paced environment while remaining flexible, proactive, and efficient. Your strong administrative, organizational skills, and the ability to maintain a realistic balance among multiple priorities will be key in this role.

Job responsibilities:

  • Manage daily operations as assigned exhibit ownership in managing extremely active calendars of appointments
  • Effectively manage internal related activities such as meetings and communications with a high degree of professionalism, accuracy and confidentiality
  • Reconcile expenses processing invoices and Travel & Expense claims while adhering to guidelines and arrange multifaceted domestic and international travel
  • Communicate with management and resolve conflict through broad decision making
  • Communicate professionally with internal individuals at all levels of the organization verbally and through high quality, concise emails
  • Build and maintain strong relationships with key partners such as other administrative assistants while creating a collaborative environment
  • Update/edit Excel or PowerPoint presentations, as requested
  • Assist with internal ad hoc projects, as requested
  • Ensure time away is managed proactively and backup support is secured.
  • Provide backup support for executives, working closely with executives' assistants to ensure seamless coverage

Required qualifications, skills, and capabilities:

  • 3+ years of administrative support experience with background in a client-facing role and/or multinational firm
  • Declared professional working and native level bilingual proficiencies in foreign languages (Japanese/ Mandarin language- professional to native levels can read and write in these languages)
  • Strong proficiency in Microsoft Office, PitchPro. Highly comfortable with learning and adapting to new technologies quickly
  • Effective interpersonal skills and excellent communication - confident, organized, and clear
  • Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment, calm and effective under pressure
  • Service oriented and proven ability to develop strong internal client relationships
  • Commitment to customer service and ability to work in team-oriented environment tied to solid judgment, decision making and problem solving skills
  • Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented
  • Ability to collaborate effectively with colleagues and team members, assisting with projects and tasks as needed
  • Ability to lead and influence without having positional authority

This role will observe day shift to ensure proper coverage to countries supported in the APAC region

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