Executive Assistant

4 weeks ago

Taguig, Philippines Ulticon Builders, Inc. Full time
The Executive Assistant is responsible for providing comprehensive support to the EVP and CEO, Board of Directors, and the Executive Team and managing the organization's office operations. The Executive Assistant requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Duties And Responsibilities

Complete a broad variety of administrative tasks that facilitate the EVP and CEO's ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing the reports.

Provide sophisticated calendar management for EVP and CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.

Act as liaison and provide support to the Board of Directors and the Executive Team by arranging and handling all logistics for meetings and events: schedule meetings; draft agendas; sending reminders; develop, compile and distribute presentation materials and record minutes of the meeting.

Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the EVP and CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect EVP and CEO's style and organization policy.

Provide assistance as needed to front desk operations to include but not limited to, answering phones, accepting packages and other deliveries, lunchtime relief, and greeting and signing in visitors/guests.

Manage all aspects of organization's office services. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization grows.

Perform other tasks as may be assigned by the EVP and CEO, the Board of Directors or the Executive Team.

Qualifications/Skills

Bachelor's Degree with 3+ years of experience as an Executive Assistant or other relevant administrative support experience role reporting directly to the upper management.

  • Excellent written and verbal communication skills.
  • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
  • Proficiency with office productivity tools and an aptitude for learning new software and systems
  • Flexible team player, willing to adapt to changes
  • A proactive approach to problem-solving with strong decision-making skills
  • Ability to maintain confidentiality of information related to the company and its employees.

Job Types: Full-time, Permanent

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