Admin Associate

4 days ago

Manila, National Capital Region, Philippines Consistent Frozen Solutions Corporation Full time
Transport Group Admin Associate provides administrative support to ensure efficient transport department operation. Key responsibilities include documentation, communication, and data management. The role requires strong organizational and multitasking abilities, excellent attention to detail, and proficiency in Microsoft Office Suite. The ideal candidate has a Bachelor's Degree in Office Administration, Logistics, or a related field, and a minimum of 2 years of administrative experience in a transportation or logistics environment. The Admin Associate collaborates with other departments to ensure compliance with policies and procedures, and provides comprehensive administrative support to the transport team. The role involves handling phone calls, emails, and correspondence, as well as preparing and managing transport-related documents. The Admin Associate must be able to work independently and as part of a team, and have good problem-solving skills and the ability to handle multiple priorities. The role requires strong communication and interpersonal skills, and the ability to work in a fast-paced environment. The ideal candidate is a detail-oriented and organized individual who is able to prioritize tasks and manage multiple projects simultaneously. The role is responsible for facilitating thorough verification and acceptance of third-party trucker billings and invoices, preparing concise billing summaries for departmental budgeting submissions, and collecting and consolidating proofs of delivery. The Admin Associate must also accurately manage the disbursement and liquidation processes for the department's revolving fund, and support the management of transport-related inventory. The role involves collaborating with other departments to ensure compliance with policies and procedures, and providing comprehensive administrative support to the transport team. The ideal candidate is a team player who is able to work collaboratively with others to achieve common goals. The role requires strong communication and interpersonal skills, and the ability to work in a fast-paced environment. The ideal candidate is a detail-oriented and organized individual who is able to prioritize tasks and manage multiple projects simultaneously. The role involves preparing, managing, and filing transport-related documents, such as delivery logs, vehicle maintenance records, and compliance reports. The Admin Associate must also provide comprehensive administrative support to the transport team, including handling phone calls, emails, and correspondence from the office. The role requires strong organizational and multitasking abilities, excellent attention to detail, and proficiency in Microsoft Office Suite. The ideal candidate has a Bachelor's Degree in Office Administration, Logistics, or a related field, and a minimum of 2 years of administrative experience in a transportation or logistics environment. The role involves collaborating with other departments to ensure compliance with policies and procedures, and providing comprehensive administrative support to the transport team. The ideal candidate is a team player who is able to work collaboratively with others to achieve common goals. The role requires strong communication and interpersonal skills, and the ability to work in a fast-paced environment. The ideal candidate is a detail-oriented and organized individual who is able to prioritize tasks and manage multiple projects simultaneously. **Key Responsibilities:**
* Facilitate thorough verification and acceptance of third-party trucker billings and invoices.
* Prepare concise billing summaries for departmental budgeting submissions.
* Collect and consolidate proofs of delivery.
* Accurately manage the disbursement and liquidation processes for the department's revolving fund.
* Support the management of transport-related inventory.
* Collaborate with other departments to ensure compliance with policies and procedures.
* Prepare, manage, and file transport-related documents.
* Provide comprehensive administrative support to the transport team. **Requirements:**
* Bachelor's Degree in Office Administration, Logistics, or a related field.
* Minimum of 2 years of administrative experience in a transportation or logistics environment.
* Strong organizational and multitasking abilities.
* Excellent attention to detail and accuracy.
* Proficient in Microsoft Office Suite.
* Strong communication and interpersonal skills.
* Ability to work independently and as part of a team.
* Good problem-solving skills and the ability to handle multiple priorities.

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