Sales and Marketing Admin Associate
3 weeks ago
* Prepares comprehensive sales data such as Weekly & Monthly Sales Reports categorized by SKU, account, and area, ensuring accuracy and timeliness.
* Gathers, compiles, and summarizes trade returns including BOs, and provides scheduled or ad-hoc reports to the Sales & Marketing teams as required.
* Monitor, update, and reconcile Sales & Marketing expenses against the approved budget, collaborating with the Accounting department as necessary:
* Regular tracking of Sales & Marketing approved Promo Authorization Form (PAF) and aid in processing requests.
* Support Marketing team in coordinating events sponsorships including preparation of marketing materials to be used. Verify the accuracy and completeness of requests for both pre and post-event activities.
* Prepares Distributors’ Rebate & Quarterly DSP Incentives with adherence to approved mechanics and deadlines.
* Responsible for receiving and releasing promotional/merchandising materials in coordination with the Warehouse, ensuring efficient distribution to the Sales Team according to set timelines.
Ensuring the precise set-up of price lists in coordination with Accounting.
* Processes cash advances, and hotel & food bookings for Quarterly Business Reviews and Annual Planning.
* Keeps and maintains sales and collection data files, correspondence, reports, invoices, contracts, and other documents.
* Answers incoming telephone calls, relays messages, and attends to the department’s needs and follow-up actions.
* Keeps and maintains a clean and orderly office environment.
Key contacts include Sales Personnel, Marketing Personnel, Planning & Logistics, Accounting & Finance, Warehouse, Distributors & its Sales personnel, and Suppliers.
Preferred qualifications include a Bachelor’s/College Degree in Business Studies/Administration/Management, Commerce, Marketing or equivalent, at least 2 years of work experience as a Sales or Admin Assistant preferably from an FMCG company, good oral and written communication skills, pleasing personality, proficiency in Microsoft Office Suite, ability to work collaboratively in a team environment, and adapt to fast-paced settings, and proficient in managing multiple tasks simultaneously.
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