Admin Assistant

2 weeks ago

Manila, National Capital Region, Philippines Dhondup Holdings Inc Full time

Dhondup Holdings Corporation – A holding company investing for profit in projects that add value to communities.

Dear Applicant/ Job Placement Agency

This job will require physical office attendance from Monday to Saturday(half a day on Saturday). Our Office is located at 2nd floor Elements Avenue, #560 Quezon Avenue, Barangay Tatalon Quezon City. Building in front of sto. Domingo Church.

This is a permanent position with an opportunity to be regularized upon positive employment review. Our priority is to find someone who is trainable, who can handle the duties and responsibilities well and who is trustworthy.

Additional benefits upon positive management review are the following:

  1. Transportation allowance
  2. Maxicare health insurance
  3. Others: Food allowance, option for stay-in etc. Administrative Assistant DUTIES AND RESPONSIBILITIES

    Admin

  4. Provide administrative support by means of facilitating equipment and supply requisitions to ensure efficient office operations
  5. Handles, monitors and processes petty cash funds
  6. Compiles and archives all files such as but not limited to corporate documents, contracts, and other legal documents for future use/reference and for easier retrieval;
  7. Keep records of all business transactions, including but not limited to Real Property Taxes, Association Dues, Insurance Expenses, Expenses from consultants, accountants, and lawyers
  8. Prepare checks for deposit and deposit checks or make payments via bank or bayad centers
  9. Monitor and oversee LTO registration of all company vehicles as it falls due
  10. Monitor company vehicle renewal of insurance
  11. Monitor RFID load all all company vehicles
  12. Maintain records of all employees under direct supervisor Procurement/Purchasing
  13. Monitor and process supplier and internal billings
  14. Process payment and funding requests and approvals for all suppliers
  15. Conducts weekly follow up and payment updates for all suppliers
  16. Liaising with various third party suppliers
  17. Gather and summarize quotations Operations
  18. Prepare and send billing statements for clients
  19. Prepare payroll requests, including SSS, Philhealth, Pag-Ibig, with the assistance of our consultant
  20. Coordinate service requests for repairs and maintenance in all properties
  21. Track payments and post dated checks of clients
  22. Retrieve and prepare payments for statement of accounts such as those of utilities, Real Property Taxes, association dues, etc. of all properties managed
  23. Quarterly reports on income and expenses
  24. Ensure that all online brokerage pages are updated
  25. Answer inquiries online, via email or mobile phone
  26. Prepare offer sheets/LOI, lease contract, official receipts, and other supporting documents
  27. Create and maintain a punch list for any ongoing construction projects IV. JOB SPECIFICATIONS Education and Skills
  28. High School Graduate
  29. Proficient with Microsoft Word and Excel
  30. Can write memos, is organized and neat Core Competencies
  31. Ability to take the initiative
  32. Ability to build external and internal relationships and partnerships
  33. Exhibits professionalism
  34. Drive and promote workplace integrity
  35. Ability to plan and prioritize with patience
  36. Understanding of different cultures in the work environment
  37. Ability to manage multiple tasks and deliver to deadlines
  38. Takes responsibility for solving problems
  39. Prepared to challenge and be challenged
  40. Accountable and responsible
  41. Communicates effectively and openly
  42. Continually looks for efficiency gains, shares best practice and suggests process improvements

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