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General Virtual Assistant

2 months ago

Manila, National Capital Region, Philippines Spark Global Recruiting Full time

Samana Homes is looking for a dedicated and organized Virtual Employee to manage administrative tasks and handle communication between contractors, clients, and other key parties. If you're detail-oriented, have strong communication skills, and excel in multitasking, this is the perfect role for you

Key Responsibilities:

Phone Communications: Manage inbound and outbound calls with contractors, clients, and service providers to ensure smooth coordination and scheduling.Document Filing: Organize, maintain, and update important files and documents.Email Responses: Manage email correspondence, ensuring timely responses to contractors, clients, and vendors.Appointment Setting: Schedule and confirm appointments with contractors, clients, and service providers.Customer Service Calls: Manage appointments for services like gas meter installations, hydro meter setups, and other client services.Permit Submissions: Prepare and submit necessary permits for construction or renovation projects.Application Management: Submit applications for right of way and other necessary approvals.Calendar Organization: Organize and maintain the calendar, ensuring all appointments and deadlines are tracked and met.General Administrative Support: Provide additional administrative support as needed to ensure smooth operations.

Qualifications:

Minimum 2 years of experience as an Admin Expert.Excellent verbal and written communication skills.Strong organizational and multitasking abilities.Experience in scheduling, customer service, and administrative tasks.Proficiency in using email, scheduling tools, and basic office software.Ability to work independently and manage time effectively.Reliable internet service provider with backup internet source