Facilities and Administration Officer

Job Description

Description

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IFC — a member of the World Bank Group — is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities in developing countries. In fiscal year 2023, IFC committed a record US$43.7 billion to private companies and financial institutions in developing countries, leveraging the power of the private sector to end extreme poverty and boost shared prosperity as economies grapple with the impacts of global compounding crises.

IFC's Budget & Administration Department (CBA) is part of the Corporate Support Vice Presidency (COSVP) and plays a significant role in achieving IFC's mission. Department responsibilities include business planning formulation, budgeting, investment and advisory support, reporting & analytics, administration, procurement, facilities management, and global security among others. CBA has the mandate to connect the dots across the organization and bring insight and consistency to IFC's resource management. Functionally, CBA covers the following areas relative to IFC: 1) Total Resource Management including responsibility for the annual, 2) Budget Paper. Budget Systems, Reporting & Analytics, 3) Real Estate, Facilities & Operations Procurement, 4) Global Security, 5) Client Facing: Operations, Operational Support and Corporate Support Business Partners

CBA's service delivery model is intended to deliver higher value for money with more efficient, effective, and professional business finance services to enable sustained business success through effectively supporting delivery of the IFC's strategy. It also focuses on improving governance to enable better oversight of what and how administrative services are provided and continuing to strengthen the Finance professional workforce with up-to-date skills, knowledge, and experience.

IFC's Real Estate/Facilities Management and Procurement unit (CBARE) is part of IFC CBA and is responsible for IFC's corporate real estate, project management, facilities management, security services oversight, capital budgeting (CBAFM), sustainability and IFC's procurement function (CBAPC). CBARE strives to form value-added partnerships with internal clients to support them through real estate, facilities management and procurement related activities while ensuring that these activities are fully aligned with IFC's corporate objectives and creating efficiencies.

IFC is headquartered in Washington DC and has 106 Country Offices globally across six continents, totaling approximately 2.3 million gross square feet (>1.3 million gross square feet in Washington and >1.0 million gross square feet outside the United States). These facilities are a mix of owned and leased real estate.

IFC is seeking a dynamic individual to join CBAFM Real Estate as Project Manager, Country Offices to lead multiple real estate construction across IFC's global portfolio. This role will augment our existing CBAFM Project Management team and act adjacent to them.

The Project Manager will coordinate and implement strategic real estate projects which focus on design, build, fit-out, renovation and refurbishment work, re-stack and move management, as well as mechanical and electrical building systems projects. This position requires a high degree of customer engagement with excellent people management, facilitation, and negotiation skills, as well as requisite schedule and budget management capabilities. This position demands a highly financial and analytic skillset with knowledge and experience in the financial controls of project planning and execution. The Project Manager will need a consultative mindset with strong presentation and organizational skills, must work well in a collaborative team, needs a "seek-to-understand" mindset, and should have proven abilities to influence and drive change. This role requires extensive international travel.

Roles and Responsibilities:

Planning and Origination:
Develop, initiate, and plan multiple medium-to-large complex/challenging projects across multiple geographies as project manager, with strategic guidance and direction from higher level staffCollaborate on project development and planning, under direction of Senior or Lead / ManagerDevelop program requirements with internal clients, including but not limited to gathering, understanding, analyzing, and summarizing office space, infrastructure, and operational business needsManage the preparation of project-related plans, specifications, and contract documents Develop and monitor a master project budget and scheduleDetermine the scope of required resources to mobilize from within/outside the organizationEnable the definition of targets from external best practice and internal benchmarksWork with procurement professionals to originate and manage key third-party vendor relationshipsIdentify and hire consultants or vendors to support project execution, with strategic guidance and direction from higher level staffExecution, Monitoring, and ControlManage and run multiple medium-to-large complex/challenging projects across multiple geographies as project manager. Coordinate project execution with multiple internal and external service providers, including but not limited to other project implementation managers, budget staff, procurement staff, IT specialists, security providers, architects, engineers, landlords, general contractors, furniture providers, et al.Understand stakeholder expectations and concerns and help manage/adapt efforts to meet varying stakeholder requirementsGuide and coach internal clients through processes related to projects, with emphasis on policies, guidelines, and standardsEnable understanding with clients of budget implications related to potential changePerform ongoing analyses of work and/or processesHelp implement solutions to address overall project requirementsTrack work progress against objectives, schedule, quality, and project fundingHelp to adapt specifications, plans, and approach to keep work on track toward objectivesProvide project cost analytics and forecasts and articulate reasons for possible variances Assure timely completion of assigned projects in a cost-effective mannerConduct project closeout with full required documentationIdentify post project adjustments as requiredManage "Lessons Learned" gathering, documentation, and repository for future quality control and continuous improvementSelection Criteria:
Master's degree in business administration, finance, accounting or relevant fields with at 4-8 years of experienceMinimum of 5-8 years of related work experience Project Management Professional (PMP) certification Demonstrated executive presence and poise, with ability to interact effectively with senior management as well as various levels of staff and management across the organizationExperience in project management, facilities management, workplace strategy, architecture, consulting, corporate real estate, design, construction, and move managementExperience in a corporate setting, working alongside cross-functional teamsExperience partnering with architects, design and construction vendors, program managers, ergonomics experts and other consultantsProficiency in AutoCad, REVIT, BIM or other drafting technologies is an advantageStrong time management skills and demonstrated ability to meet deadlinesDemonstrated ability to function in a fast paced, ambiguous environment working with multiple and diverse responsibilitiesDemonstrated organizational acumen with high degree of emotional intelligence and ability to remain composed under stressDemonstrated numeracy aptitude with financial/analytical acumen and an ability to communicate this effectivelyExcellent relationship management skills with experience interacting across internal and external leaders, clients, and vendorsAbility to interpret qualitative and quantitative research data and synthesize into meaningful and actionable recommendationsAbility to effectively communicate in English technical and nontechnical information to levels across the organization both in written and oral form.Involvement with relevant industry organizations and knowledge of key thought leadership Flexibility to work both independently and cooperatively in an agile environment, including virtual collaboration with remote colleaguesEnergetic, creative, and willing to work hard in a fast-paced environmentAbility to motivate others and foster teamworkSource:

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