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Expense Report

3 months ago

Manila, National Capital Region, Philippines HCL Technologies Philippines Inc Full time

Key Responsibilities:

1. Receipt Collection:

Collect transaction receipts and related documentation from employees within the Office of the CEO.Ensure completeness and accuracy of receipts, verifying that all necessary details are included.2. Organization and Record-keeping:Organize and categorize receipts in accordance with established guidelines.Maintain a systematic and up-to-date filing system for easy retrieval and reference.Safeguard sensitive financial information with strict confidentiality protocols.3. Data Entry and Documentation:Enter transaction details into the financial systems (MS D365 and/or excel trackers) accurately.Prepare comprehensive documentation packages for each transaction, including receipts, invoices, and any additional supporting documents.4. Reconciliation:Reconcile credit card transactions against statements to identify any discrepancies.Collaborate with Finance and Accounting to resolve any discrepancies or errors promptly.5. Communication:Communicate effectively with employees to address any missing or unclear documentation.Liaise with the Finance and Accounting team to provide updates on credit card transactions and reconciliation status.6. Compliance:Ensure compliance with company policies, financial regulations, and audit requirements.Assist in the implementation of internal controls to enhance accuracy and efficiency in credit card reconciliation processes.7. Expense Report Processing and Administration: Process and administer expense reports, ensuring accuracy and compliance with company policies and financial regulations. Collaborate with employees and the Finance and Accounting team to resolve any discrepancies or errors promptly.Qualifications and Skills:High school diploma or equivalent (Bachelor's degree in Finance, Accounting, or related field is a plus).Proven experience in expense report processing, credit card reconciliation or a similar financial coordination role.Attention to detail with strong organizational skills.Proficient in data entry and comfortable working with financial systems.Excellent communication skills and ability to interact professionally with employees at all levels.Understanding of financial regulations and compliance standards.Work Environment: This role operates in an office or work at home setting and requires virtual collaboration with employees and the Finance and Accounting team.

Schedule: The Expense Report and Credit Card Reconciliation Coordinator will work regular US office hours (9am-5pm EST), with occasional flexibility to accommodate business needs.