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Receptionist

3 months ago

Manila, National Capital Region, Philippines PB MARITIME PERSONNEL INC. Full time

RECEPTIONIST

Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.

Responsibilities

Greet and welcome guests/clients/seafarers with a positive attitude as soon as they arrive at the officeAssisting visitors/seafarers of their concern when they will visit/report at the officeDirect visitors to the appropriate person and officeAnswering phone in a professional manner, screen and forward incoming phone callsEnsure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)Receiving and sorting daily mail, assist for the permits & gatepassCoordinate to HR Officer for the seafarer's employment verification/ information in-person and via phone/emailReceive, sort and distribute daily mail/deliveriesMaintain office security by following safety procedures and controlling access via the reception desk Order front office supplies and keep inventory of stockUpdate calendars and schedule meetingsArrange travel and accommodations of HK Managers and visitorsKeep updated records of office expenses and costsPerform other clerical receptionist duties such as filing, photocopying, scanning and encodingMonitoring emails and responds immediately if necessary.Act as alternate/back up of Data EncoderPerforms other duties as may be directed by the Management. Qualifications, Requirements and skills

High School/College Graduate

Related work experience as a Receptionist, Front Office Representative or similar role is a plus.

Proficiency in Microsoft Office Suite

Hands-on experience with office equipment (e.g. scan machines and printers)

Professional attitude and appearance

Solid written and verbal communication skills English language (oral and written)

Ability to be resourceful and proactive when issues arise

Excellent organizational skills

Multitasking and time-management skills, with the ability to prioritize tasks

Customer service attitude

Manning Agency and Crew documentation experience is an advantage.