Purchasing Operations Specialist

1 week ago

Manila, National Capital Region, Philippines JT International (Philippines), Inc. Full time

Location: JTI GBS Manila (McKinley West, Taguig City)

Role: Temporary (12 months with possibility of extension)

Purchasing Operations Specialist

The position is part of the Purchasing Operations and Master Data Team with the following key responsibilities:
a) Execute the purchasing process for a selection of Market/Factories in scope of the Manila GBS;

b) Have end-to-end understanding of P2P process and all JSOX and compliance controls;

c) Provide quality customer service by working closely with all stakeholders;

d) Find solutions and identify opportunities for process improvements to drive business targets and KPIs;

e) Support Purchasing & Reporting CPM with regular reviews of documentation to ensure up-dates are reflected in a timely manner.

What will you do?

1) Core Service Delivery

Ongoing operations: Purchase Request (PR) validation / Purchase Order (PO) creation & modification, Good Receipt - GR/IR follow up, initiate down payment / MyRequest submissions, Vendor creation & Invoice queries management;Process high volumes of PR/PO creation into SAP system in line with Policies and Procedures whilst heavily focusing on accuracy;Challenge non-compliant documents and address them to end-users whilst still meeting KPI's and SLA's set;Organize own workload to meet daily targets and work very closely with the immediate and wider P2P team to provide support when required. Take accountability to make decisions that will support the speed to provide team results.Vendor Communication when required.2) Process ImprovementSupport CPM and Expert in process and system improvements by proposing optimization, simplification and automation.3) Control and CompliancePerform the assigned JSOX / operational controls in accordance with the internal documentation;Escalate all controls failures and ensure mitigation actions are in place for each failure.4) Teamwork Handle ad-hoc tasks delegated by the CPM;Assist and provide support to other GBS groups within the area of responsibility;Take part in local and global projects upon assignment by the CPM;Propose process improvements in the area of the responsibility. Who are we looking for? University degree (Business or Finance)Proven experience of working in a Purchasing, Finance / budgeting position Proven track record to process high volumes with high accuracy to tight / moving deadlines; Experience of working with Key Performance Indicators (KPI's) and Service Level Agreements (SLA's); Experience in a Shared Service Centers is a plus.Strong command of English Language. Knowledge of languages of the markets within the GBS scope is a plus.Understand Purchase to Pay (P2P) end to end processes; Structured with attention to details Customer-centric Strong analytical skills; Able to support process improvements initiatives; Able to recommend solutions for problems; Able to make decisions under pressure, work to tight deadlines; Proficient SAP User; Proficient Microsoft Excel user; Support Team objectives.

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