Source to Receipt Operations Specialist

2 weeks ago


Manila, National Capital Region, Philippines Fresenius Medical Care Full time
Job Description

  • Active processing of operational and transactional purchase process (Source to Pay Operations Process)
  • Processing of upcoming procurement transactions in accordance to actual valid legal requirements, SOP's, company policies and further guidelines.
Main tasks:

Procurement Operations

  • Purchasing of products and services
  • Management of purchase requests.
  • Verification of purchase requests for appropriate approvals, pricing, quantities, descriptions, and process and ensures correctness.
  • Conversation of purchase request / Order placement and complete order processing.
  • Review open PR-reports on a weekly basis to ensure timely conversion to PO.
  • Contact vendors to follow-up on existing orders to determine status of delivery dates, quantities and method of shipment.
  • Verification of order confirmation.
  • Verification of contract fulfilment via contract partner.
  • Communicate all critical delivery delays/issues with the appropriate clinic/plant and Category Manager (if applicable).
  • Support AP SSC (shared service centre) by following up with requestors for missing GRs and clarifying invoice issues with vendors as needed.
  • Assist in the resolution of payment issues helping to address vendor name and address, price and quantity discrepancies with invoices and POs.
  • Follow up with vendors to ensure credit memos are received from supplier when products are returned or scrapped.
  • Research and review open PO-reports on a weekly basis to ensure accuracy of reports and to determine if materials are overdue.
  • Assist in facilitating purchase order changes as needed for shortages, price and terms adjustment.
  • Escalate issues to supervisor/manager for resolution, as deemed necessary.
Execution of administrative activities related to purchasing

  • Execution of internal/ external correspondence.
  • Maintain vendor relations through direct personal contact, phone, or written correspondence.
  • Review and comply with the Code of Business Conduct and all applicable company policies and procedures, local, state and federal laws and regulations.

Secondary tasks:


Tasks performed regularly in addition to the main duties but which do not determine the essential character of the position.


  • Participation in projects.
  • Regular participation in trainings.
  • Experiences regarding operational purchasing and processes.
  • Good know-how in mathematics.
Required training and education:

University degree desirable (BA or BS) in Business, Economics, Administration, Procurement, Engineering, Supply chain

Required professional experience (in years):


Please list the minimum number of years of professional experience required, as well as all relevant experience in specific functions, e.g.

project management or line management experience.

  • 2-3 years of experience in related positions in the field of procurement, logistics, accounting, purchasing
Important personal qualities:


Please list the qualities that are of special significance for the successful performance of tasks if they have not been outlined sufficiently in an attached competence profile.


  • Organized, structured and able to prioritize tasks.
  • Ability to analyze and solve problems.
  • Professional communication skills.
  • Customer oriented, results oriented with responsible work attitude.
  • Quality awareness and target oriented method.
  • Ability to work in a team.
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