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HRAD- Admin Officer
2 months ago
Occupational Health, Safety, Security and Environmental Compliance
o Ensure compliance with Health, Safety, Security and Environmental Regulations
o Implement Health, Safety, Security and Environmental protocols, programs and conduct trainings for employees
o Maintain records and address Health, Safety, Security and Environmental concerns promptly
o Conduct Hazard Identification Risk Assessment and Control (HIRAC)
o Coordinate and participate in incident response activities following accidents, incidents, or near misses. Conduct thorough investigations to identify root causes, contributing factors, and lessons learned. Implement corrective actions to prevent recurrence.
o Develop and implement emergency response plans, including evacuation procedures, crisis management protocols, and communication strategies. Conduct drills and exercises to assess the effectiveness of emergency response plans and identify areas for improvement.
• Facilities Management
o Develop and implement maintenance programs for all facilities, vehicles and equipment.
o Conduct routine inspections to identify maintenance needs and ensure repairs are promptly addressed.
o Conduct and coordinate for preventive maintenance to minimize downtime and extend the lifespan of assets.
o Maintain an accurate inventory of all facilities and equipment, including their specifications, maintenance records, and warranties.
o Keep comprehensive documentation on maintenance schedules, work orders, and repair histories
o Coordinate maintenance and repairs with internal interface (e.g. buyer, store leaders, etc.)o Coordinate with service provider on concerns related to internet connections, mobile phone subscription and other related concerns
o Manage insurance policies for facilities and company vehicles.
o Process insurance claims and renewals as needed.
o Maintain accurate insurance records
• Regulatory Compliance
o Handle business permit renewal processing and ensure timely renewals.
o Coordinate with service providers with regard to the conduct of the Annual Physical Examination of employees
o Manage compliance with other regulatory requirements as necessary.
o Keep abreast of changes in regulations and update internal processes accordingly.
• Corporate Social Responsibility
o Coordinate CSR initiatives, including partnerships with NGOs and community involvement.
o Monitor and report on CSR activities and their impact.
o Ensure compliance with CSR-related regulations and reporting requirements.
• Security Program Implementation
o Monitor and implement security programs to safeguard company assets and personnel.
o Monitor daily reports from security personnel & conduct weekly huddle
o Collaborate with security personnel and providers to ensure a safe work environment.
o Develop and update security policies and procedures.
• Data Privacy
o Ensure compliance with data privacy laws and regulations.
o Safeguard sensitive data and manage data privacy policies.
o Conduct employee training on data privacy practices.
• Support for Human Resources
o Process ATM (Automatic Teller Machine) card applications for employees.
o Assist with government report submissions related to HR, such as SSS, PhilHealth, and Pag-IBIG in the Philippines.
o Collaborate with HR on various tasks, including distribution of company uniforms, company IDs, Healthcare IDs, service unit issuance.
o Maintain Service Unit Issuance monitoring
• Provides support in office task such
o Requisition of office supplies (HRAD), cleaning & maintenance supplies for head office
• Perform other related task as may be assigned from time to time by the Head of Human Resource and Administration and the Immediate superior.
