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Associate, Operations

3 months ago

Calamba, Calabarzon, Philippines Adventus Full time

Job Description:

Billing and Invoicing

Prepare and issue invoices to customers in a timely and accurate mannerAddress and resolve any billing discrepancies or disputesMaintain accurate records of all billing transactions Document Creation: Generate Purchase Orders, Production Orders, Delivery Orders and/or Collection NotesProcess Contracts where necessaryVerify details such as product descriptions, quantities, prices, address and supplier informationEnsure timely approval and dispatch of documents to other departments/suppliersTrack the status of documents and follow up with other departments/suppliers as necessary Data Entry and Management: Accurately key billing data into SAP, ServiceNOW and other related portalsEnsure all entered data is consistent, accurate, and up-to-datePerform regular audits of data entries to ensure accuracy and completeness Collaboration and Communication: Work closely with other departments, Sales, Operations, Projects, Logistics, to ensure seamless operational processesCommunicate effectively with internal and external stakeholders regarding billing, purchases, and data managementEstablish strong communication and long-lasting working relationship with suppliers and customers Others Ensure all billing, document creations, contract management and data entry activities comply with company policies and regulatory requirementsProvide administrative support to the team when necessary.Other ad-hoc operational requirement Job Requirements: Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, any field.PC literate and familiar with Microsoft 365 Excel and WordsGood command of spoken and written EnglishGood interpersonal and communication skills to communicate with regional staff in Singapore and Malaysia and customers/vendorsStrong organizational skills in Outlook and paperwork, able to work in a fast pace environment.Strong time management and prioritization skillsHigh level of attention to detail and able to demonstrate cross-validation checks and quality controls.Experience in SAP and/or ServiceNow will be an advantage.At least 1 year(s) of working experience in related field is required for this position.Full-Time position(s) available.