Legal Operations Administrator Knowledge and Information Management

4 weeks ago


Manila, National Capital Region, Philippines Asian Development Bank Full time


Job Description

Description

–>

The Legal Operations Administrator (Knowledge and Information Management) will provide technical and analytical support in the development, management and administration of OGC's legal knowledge, information and related systems by undertaking a range of specialized duties. The incumbent will report to designated International Staff.

Responsibilities:

Provides support to OGC's Knowledge Management and Action Committee to develop and implement a more systematic approach to information and knowledge management practices across OGC teams;Builds and maintains (together with other OGC staff) OGC team's knowledge resources, including the digitization and update of the Annotated Guide to the ADB Charter;Assists in formulating and implementing knowledge resource improvements, including evaluating the use of new technology; increases OGC staff's awareness of the available tools and resources, identifying and promoting best practices and lessons learned across OGC teams, and promoting greater buy-in to knowledge collection and curation efforts;Monitors and evaluates the usage and effectiveness of OGC's knowledge management tools and systems;Acts as a technical lead for OGC's document management system, iManage, and oversees and monitors the iManage platform's use and effectiveness;Manages OGC's legacy files, and facilitates digitization of OGC materials and hard-copy files;Performs desk-side training and support for new and existing staff on OGC's knowledge and information systems;Assists in developing OGC's SharePoint-based intranet pages into a fit-for-purpose tool for organizing and sharing core OGC information, such as the development of a central information portal;Liaises with other departments that deal with information management, such as ITD and the law library, and represents OGC in discussions, meetings and working groups on knowledge-related matters across ADB;Contributes to special projects in support of OGC operations.Performs other duties that may be assigned and reflected in the incumbent's work plan.

Qualifications:

Relevant Experience & Requirements:

Bachelor's degree.At least 5 years relevant experience preferably in legal work, information management and presentation or records management work.Excellent written and verbal communication skills.Excellent organization and analytical skills, attention to detail and the ability to concentrate.Proficiency with computer software in common use at the Bank, particularly MS Word and Excel. Familiarity with SharePoint and other document management or legaltech applications would be an advantage.Ability to embrace and implement change, including to help conceptualize, plan and execute new ideas and solutions.Ability to manage time to handle heavy workloads involving multiple projects.Ability to work collaboratively within teams as a constructive team member

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