Legal Secretary

1 week ago


Metro Manila, Philippines SyCip Salazar Hernandez & Gatmaitan Full time

Job Functions:

Answer, screen, and refer phone calls to the party concerned, make outgoing calls for superiors;Receive and sort incoming mails, referring to superiors those requiring attention;Route or deliver (if necessary) outgoing mails, communications, reports, and other materials, and return borrowed records;Arrange and keep appointment and hearing schedules and due dates for filing in court and remind superiors of these, and attend to changes in schedules as necessary and as required;Assist in preparing reports and correspondences such as notices/agenda/minutes of meetings, certificates, affidavits, letters, motions for extension, annexes/exhibits to pleadings;Scan documents for attachment to e-mail to be sent out by superiors;Take dictation and transcribe shorthand notes;Provide complete and accurate information on all forms that are submitted to units/departments for processing;Facilitate processing and payment of phone bills by tracking calls, providing all required information for calls made by their respective lawyer-bosses;Coordinate with Administrative Assistants on billings and account receivables;Make reservations for venue/equipment and prepare other requirements (sufficient printed copies, etc.) for meetings.

For partners’ secretaries:

Perform billing and billing-related functions;Submit bill/reimbursements for payment to the Accounting Manager for processing;Maintain information and documents for regular use: IBP no., PTR, CTC, Roll no., MCLE no., CPA accreditation no. and other personal information (plate no., insurance policy dates, and the like).

 

Qualification Guides:

Education: Graduate of any business course
Experience: Fresh graduates and experienced professionals are welcome to apply.


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