Executive Assistant

3 hours ago

Ayala Alabang, National Capital Region, Philippines ESOL IT SERVICES INC. Full time ₱60,000 - ₱80,000 per year

Schedule: Day Shift (Australian Schedule)

Overview

We are seeking a highly organised and proactive Executive Assistant to provide exceptional administrative and operational support to our Partners/Directors.

Key Responsibilities
Correspondence, Meeting & Diary Management
  • Manage correspondence and calendars using Microsoft Office Suite.
  • Proactively monitor and adjust schedules, resolve clashes, and liaise with internal and external stakeholders.
  • Understand key stakeholder priorities and reflect them in effective diary planning.
  • Organise and coordinate meetings, including preparing materials and taking minutes when required.
  • Coordinate domestic and international travel arrangements, including travel-related documentation and expense tasks.
  • Provide support for internal and external event planning and execution.
Operational Management & Reporting
  • Ensure timesheets, expense claims, and time/expense transfers are completed accurately and on time.
  • Process WIP/CRM reports as part of financial and operational reporting.
  • Provide assistance to colleagues during periods of absence to maintain workflow continuity.
People & Culture Support
  • Meet internal deadlines for performance management activities, including goal setting, engagement reviews, and quarterly check-ins.
  • Provide administrative support for recruitment activities.
  • Assist with onboarding and offboarding processes, including documentation, asset collection, and People Movements reconciliation.
  • Support People Direct queries, CECs, and related tasks.
  • Build strong working relationships across the firm.
  • Maintain compliance with independence requirements at all times.
Qualifications & Skills
  • Minimum 1 year of experience as an Executive Assistant (professional services experience preferred).
  • Strong proficiency in Microsoft Office Suite.
  • Excellent organisational and time management skills.
  • Strong written and verbal communication abilities.

    Ability to multitask, prioritise, and maintain confidentiality.
  • Proactive, professional, and team-oriented.

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