Executive Assistant

5 hours ago

Ayala Alabang, National Capital Region, Philippines Aspiree Inc. Full time ₱300,000 - ₱360,000 per year

Qualifications & Skills

  • Minimum 4 years' experience as an Executive Assistant, preferably supporting senior leaders or executives.
  • Strong proficiency in Microsoft Office and administrative tools.
  • Advanced diary, correspondence, and travel management experience.
  • Ability to understand business priorities and anticipate stakeholder needs.
  • Exceptional organisational skills and attention to detail.
  • Strong communication and relationship-building skills.
  • Ability to work with confidential information and maintain discretion.
  • Capacity to multitask, prioritise, and meet firm deadlines.
  • Knowledge of performance management, recruitment processes, and onboarding/offboarding procedures (preferred).
  • Commitment to continuous learning and professional development.
  • Ability to collaborate effectively across teams and functions.

Key ResponsibilitiesAdministrative & Executive Support

  • Manage correspondence, schedules, and calendars using Microsoft Office.
  • Proactively review diaries, resolve clashes, and coordinate with stakeholders and other EAs.
  • Understand stakeholder priorities to inform and guide scheduling decisions.
  • Arrange all meeting requirements and attend meetings to take minutes when required.
  • Coordinate domestic and international travel, including related administrative tasks and expense reconciliation.
  • Assist with planning and delivering internal and external events.

Operational Management & Reporting

  • Ensure timely completion of timesheets, expense claims, transfers, and related tasks.
  • Process WIP/CRM reports and support financial administration.
  • Provide backup administrative support to colleagues during absences.

People Support

  • Complete required performance management activities (goals, check-ins, engagement reviews).
  • Provide recruitment administrative support.
  • Assist with onboarding and offboarding processes, including asset collection and reconciling People Movements Reports.
  • Support People Direct and CEC enquiries.
  • Build strong working relationships across the firm and maintain independence compliance.

Knowledge Sharing & Professional Conduct

  • Share knowledge to uplift capability across the EA/EATL/SLS network.
  • Complete all mandatory training and pursue ongoing skill development.
  • Manage confidential information with integrity and escalate concerns when appropriate.

Location: Alabang, Muntinlupa City

Job Type: Full-time

Pay: Php25, Php30,000.00 per month

Application Question(s):

  • Years of experience in supporting senior leaders or executives?
  • Years of experience in diary, correspondence, and travel management skills?
  • Knowledge of performance management, recruitment processes, and onboarding/offboarding procedures?
  • Rate your communications skills being the highest
  • Amenable to work in Alabang, Muntinpula?
  • Years of experience as Executive Assistant?

Location:

  • Muntinlupa (Preferred)

Work Location: In person

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