IT Executive Assistant

3 days ago

Cebu City, Central Visayas, Philippines NUSTAR Resort Full time ₱800,000 - ₱1,200,000 per year

Department
Information Technology

Employee Type
Probationary

Job Responsibilities

  • This role provides high-level administrative and operational support to the IT Department Head and leadership team. This role ensures the efficient management of IT schedules, documentation, communications, and departmental coordination. The IT Executive Assistant acts as a key liaison between the IT division and other departments, maintaining confidentiality, accuracy, and professionalism in all administrative and project-related tasks.
  • Provide executive-level administrative support to the IT Head and management team, including scheduling, correspondence, and documentation.
  • Manage calendars, appointments, and meeting logistics for IT leadership.
  • Prepare and consolidate reports, presentations, and departmental updates.
  • Maintain organized records of IT documents, contracts, and communications.
  • Coordinate communication between IT, finance, procurement, and other departments.
  • Handle confidential information with discretion and professionalism.
  • Assist in organizing IT-related meetings, training sessions, and events.
  • Prepare minutes of meetings and follow up on action items.

Qualifications

  • Bachelor's degree in Business Administration, Information Technology, Office Management, or a related field.
  • Two-Three (2–3) years of experience as an Executive Assistant, preferably supporting IT or technical departments.
  • Strong organizational and multitasking skills with attention to detail.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills.
  • Ability to maintain confidentiality and handle sensitive information professionally.
  • Familiarity with IT processes, terminology, project coordination, and Darwinbox is an advantage.
  • Role involves close coordination with IT leadership, finance, and procurement teams.
  • High degree of confidentiality and discretion is expected in handling departmental and management data.

Experience Range Range (Years)
0 - 1 years

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