Payroll Supervisor

4 days ago

Manila, National Capital Region, Philippines IDS Medical Systems (idsMED) Full time ₱1,200,000 - ₱2,400,000 per year

We are seeking a meticulous and detail-oriented Payroll Specialist to join our team. The ideal candidate will have extensive experience in payroll processing, annualization, government loan payments, posting, and a strong understanding of payroll systems. As a Payroll Specialist, you will ensure the accurate and timely processing of payroll, manage government loan deductions, and contribute to the efficiency of our payroll systems.

Key Responsibilities:

  • Payroll Processing:
  • Process and manage end-to-end payroll for all employees, ensuring accuracy and timely disbursement of salaries.
  • Ensure that all necessary deductions (taxes and benefits) are calculated correctly and reflected in each payroll cycle.

  • Prepare payroll reports, including earnings, taxes, deductions, and adjustments.

  • Annualization and Tax Calculations:

  • Perform annualization calculations to ensure employees' total annual income is correctly accounted for.

  • Prepare year-end payroll reports and assist in the preparation of tax filings and other statutory compliance documents.

  • Government Loan Payments and Posting:

  • Manage the posting and payment of government loans (SSS, Pag-IBIG, PhilHealth) for employees.
  • Ensure timely remittance of government loan contributions, deductions, and loan repayments.

  • Post government loan payments accurately in the payroll system and maintain proper records for auditing purposes.

  • Payroll System Management:

  • Manage and maintain the payroll system, ensuring that all data is accurately entered and updated.

  • Provide support in system upgrades, testing, and integrations, ensuring the payroll software meets the company's needs.

  • Final Pay Computation:

  • Calculate final pay for employees who are resigning or retiring.
  • Ensure the accurate inclusion of all applicable entitlements, such as unused leaves, and other final compensation.

  • Ensure the proper deductions are made (loans, tax) and verify that the final pay complies with company policies and labor laws.

  • Compliance and Record Keeping:

  • Stay updated on local payroll regulations to ensure the company's compliance with labor laws.

  • Maintain accurate records of payroll transactions and ensure data security and confidentiality.

  • Employee Support:

  • Respond to employee payroll inquiries and provide clarification on deductions, benefits, taxes, and loan payments.
  • Collaborate with HR and other departments to resolve any payroll-related issues promptly.

Qualifications:

  • Bachelor's degree in Accounting, Finance, Business Administration, or related field (preferred).
  • Proven experience as a Payroll Specialist or similar role.
  • Strong knowledge of payroll systems and software.
  • Knowledge of payroll processing, tax regulations, government loans (SSS, Pag-IBIG, PhilHealth), and benefits administration.
  • Attention to detail and strong organizational skills.
  • Effective communication skills, both verbal and written.
  • Ability to handle sensitive and confidential information.

Additional Skills (Preferred):

  • Experience with payroll system implementation or upgrades.
  • Experience in annualization and end-of-year payroll processes.

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