Event Coordinator

6 hours ago


Quezon City, National Capital Region, Philippines Openmind Inc. Full time

Role Overview:

As an Event Coordinator, you will be responsible for planning, organizing, and executing events from concept to completion. You will ensure that every event runs smoothly, stays within budget, and delivers a positive experience for attendees, clients, and stakeholders.

This role requires strong organizational skills, attention to detail, and the ability to manage multiple moving parts under tight deadlines. You will work closely with internal teams, vendors, and partners to bring events to life while maintaining brand standards and operational excellence.

Key Responsibilities:

  • Plan, coordinate, and execute on-site and off-site events from start to finish
  • Develop event timelines, checklists, and run-of-show documents
  • Coordinate with vendors, venues, suppliers, and service providers
  • Manage event logistics including setup, registration, staffing, and teardown
  • Assist in budget tracking, expense monitoring, and purchase requests
  • Coordinate with marketing and creative teams for event branding and materials
  • Ensure all permits, contracts, and requirements are secured on time
  • Handle on-site event support and troubleshooting as needed
  • Prepare post-event reports, feedback summaries, and documentation

Qualifications:

  • At least 1 year of experience in event coordination, event planning, or project coordination
  • Bachelor's degree in Events Management, Marketing, Hospitality, Communications, or related field is a plus (not required)
  • Experience working in an on-site or fast-paced environment
  • Strong communication and coordination skills
  • Ability to manage multiple events or projects simultaneously
  • Willingness to work on-site and attend events during evenings or weekends if needed

Requirements & Skills

  • Excellent organizational and time management skills
  • Strong attention to detail and problem-solving abilities
  • Ability to communicate professionally with vendors, clients, and internal teams
  • Familiarity with event planning tools, spreadsheets, and basic project management software
  • Ability to work under pressure and adapt to last-minute changes
  • Team player with a proactive and hands-on attitude
  • Reliable attendance and flexibility for on-site work

Job Types: Full-time, Permanent

Pay: Php20,000.00 per month

Benefits:

  • Company Christmas gift
  • On-site parking
  • Opportunities for promotion
  • Paid training
  • Pay raise
  • Promotion to permanent employee

Work Location: In person



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