Reconstruction Project Coordinator

2 days ago

Manila, National Capital Region, Philippines Doxa Talent Full time $40,000 - $60,000 per year

ROLE SUMMARY

Our client is looking for a Reconstruction Project Coordinator who will help coordinate and monitor active reconstruction jobs. He/she will work closely with estimators and superintendents to track job progress, update systems, manage documents, and help ensure jobs stay on time and within budget. This is a remote role with clear communication and proactive follow-up being key to success.

WORK SCHEDULE: 9:00 AM – 6:00 PM Mountain Daylight Time (11:00 PM – 8:00 AM Philippine Standard Time), follows Philippine holidays

POSITION TYPE: Full Time

WORK ARRANGEMENT: Remote

ESSENTIAL FUNCTIONS:

  • Perform the following project coordination and tracking duties:

  • Review project files and estimates in Xactimate and CRM to understand job scope

  • Support creation and organization of work orders and budgets

  • Track project progress and follow up with superintendents for updates

  • Help maintain and update project timelines in BuilderTek or Salesforce

  • Ensure all permits, licenses, and compliance documents are tracked and organized

  • Perform the following communication and team support duties:

  • Act as a bridge between field teams and internal departments

  • Communicate with team members and customers about project milestones (via email, CRM, etc.)

  • Schedule subcontractors based on timelines and budget allocations

  • Follow up on open items or delays and raise flags if action is needed

  • Perform the following data entry and system management duties:

  • Keep CRM and project management software up to date with photos, notes, and communications

  • Log subcontractor invoices, approvals, and changes in scope

  • Help with estimating team coordination (scope walks, site visit documentation, etc.)

  • Track and report on key job metrics like timelines, costs, and margins

QUALIFICATIONS:

  • A Bachelor's degree in the related field is preferred

  • 1–3 years in project coordination, construction admin, or virtual assistant work is preferred

  • Familiarity with construction or restoration terms is a plus, but not required

  • Experience with CRMs or project management tools

  • Comfortable learning new software (e.g., Salesforce, BuilderTek, Xactimate)

  • Strong written and verbal English communication

  • Organized and detail-oriented; follows through consistently

  • Proactive—asks questions and follows up without waiting

  • Problem-solver who can track down missing information or flag issues early

What awaits you upon securing the position?

  • Attractive compensation

  • Assured allowances

  • Leave credits

  • Overtime Pay

  • Night differential benefits

  • Comprehensive health and life insurance upon hiring, covering one free dependent

  • Special anniversary incentives

  • 13th-month salary bonus

  • We provide the necessary equipment

Other Details

  • Full Time

  • Permanent WFH set-up

  • Job Type: Full-time

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