Notion & Digital Systems Specialist

1 week ago

Taguig, National Capital Region, Philippines CEO Concierge Service Inc. Full time ₱80,000 - ₱120,000 per year

At CEO Concierge, we specialize in providing exceptional virtual assistants tailored specifically for CEOs and partners. Our dedicated team of highly skilled and experienced assistants helps CEOs and partners maximize productivity, streamline workflow, and focus on strategic decision-making. Built on the principles of efficiency, professionalism, and personalized support, our brand believes every CEOs and partners deserves a reliable virtual assistant who handles administrative tasks, schedules, correspondence, and organizational challenges. By outsourcing these responsibilities to us, CEOs and partners can concentrate on driving growth and innovation. Our top-notch virtual assistants understand the unique needs and pressures faced by CEOs and partners.

Key Responsibilities

  • Design & Build Notion Team Space Homepage:
  • Create a professional, intuitive command center dashboard summarizing objectives, active projects, and tasks without the need for deep-click navigation.
  • Integrate visual summaries (progress tracking, priorities, owner filters, etc.) for both client and assistant visibility.
  • Ensure relational databases (Objectives → Projects → Tasks) are structured for real-time reporting.
  • Optimize Current Notion Setup:
  • Audit and refine existing pages and filters created by the Executive Assistant.
  • Simplify data pulls and improve presentation of objectives and tasks.
  • Introduce automation or templates for repetitive tasks to reduce manual work.
  • Cross-Platform Integration:
  • Provide structural alignment between Notion, WordPress, Hootsuite, and MailChimp for smoother project execution.
  • Assist in embedding or linking relevant tools inside Notion for centralized tracking.
  • Collaboration & Handover:
  • Work directly with Scott Levine and Melchizedek Daly to co-create the final workspace.
  • Train assistant to maintain and update the Notion dashboard independently after completion.
  • Provide short documentation or video walkthrough on dashboard maintenance.

Qualifications

  • Proven experience building advanced Notion dashboards for business or project management purposes.
  • Deep understanding of Notion database relationships, formulas, views, and design aesthetics.
  • Strong eye for UI/UX design within Notion (command center, team homepages, or operational hubs).
  • Familiarity with WordPress, Hootsuite, and MailChimp is preferred.
  • Excellent communication and collaboration skills; able to translate needs into efficient system design.
  • Experience in digital marketing, project coordination, or related operational systems is a plus.
  • Must be amenable to work at night
  • Must be comfortable working with timetrackers
  • Must have own working equipment (computer: atleast i5 and 8GB Ram, webcamera, and noise cancelling headset)

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