Purchasing Officer for Technical Project Materials

We are looking for a dependable and proactive Purchasing Officer for technical project materials who will be in charge of sourcing, negotiating, and obtaining IT materials, engineering-related items, and other related supplies for the organization. This function is responsible for ensuring that all procurements are cost-effective, high-quality, and adhere to the technical requirements and operational standards.

The ideal candidate will work closely with the Property Team, Project Management Team, IT, and Finance to ensure that procurement processes are timely, accurate, and efficient for the company's projects and operations.

Job Description:

1. Supplier Sourcing & Evaluation

• Identifying and qualifying reliable suppliers.
• Preparation of Canvass Sheet.
• Ensuring supplier compliance with required legal and business documentation (e.g., BIR 2307, permits).

2. Cost Optimization

• Performing price benchmarking and cost analysis.
• Negotiating for the best value while maintaining quality standards.
• Tracking savings vs. budget for each procurement.

3. Procurement Coordination & Documentation

• Processing and reviewing Purchase Requisition Forms (PRFs).
• Ensure that each request is supported by complete specifications, drawings and data sheet (if needed).
• Update the Purchasing Tracker in Google Sheet.
• Coordinating across departments (Finance, Property, Project Management, IT) for smooth and accurate processing.

4. Logistics and Delivery Tracking

• Ensure that suppliers meet the agreed delivery schedule.
• Coordinate with Admin or Logistics to request a company vehicle for delivery to the client.
• Update the Group Chat (GC) with the Finance Team once the requested items are delivered to the requestor.
• Take photos of delivered items as proof of delivery and for documentation purposes.

5. Compliance & Policy Adherence

• Ensure that all procurement transactions follow internal process and policies.
• Maintaining complete records for transparency.
• Clear documentation and reporting of procurement activities to the department head.

Minimum qualifications:

• Bachelor's degree in Business Administration, Supply Chain Management, Engineering, or a related technical field.
• Minimum of 1-2 years of experience in purchasing, preferably involving technical items (e.g., construction, fabrication, electrical, mechanical, or IT equipment).
• Familiarity with procurement processes and ethical procurement guidelines.
• Strong understanding of technical specifications and materials.
• Basic knowledge in AUTOCAD but not required.
• Proficient in Google Sheets.

Preferred qualifications:

Skills and Abilities

• Strong negotiation and communication skills.
• Analytical and problem-solving abilities.
• Attention to detail and organizational skills.
• Knowledge of supply chain management and procurement best practices.

Physical Requirements

• Physical stamina to stand for long periods and handle repetitive tasks.
• Physical stamina to carry purchased items.

Work Schedule Flexibility

• Monday to Saturday, 9AM to 6PM or Monday to Friday, 9AM to 7PM
• The department head can change the employee schedule depending on the needs of the company.

Benefits:

• Health Care Plan (HMO) with Dental and Vision upon regularization.
• Group Life and Accident Insurance upon regularization
• Unlimited coffee when reporting on-site
• Vacation Leave and Sick Leave, Sick Leave convertible to cash by the end of the year
• Bereavement Leave of 3 days upon regularization
• Onsite facilities such as medical clinic and fitness gym
• Training and Development Programs
• Company Christmas Gift
• Employee Discount
• Company Events
• 13th Month Pay as mandated by the Philippine Government.
• Government Mandated Benefits (SSS, PHIC, and Pag-IBIG)
• Birthday Gift
• Service Year Award