HR Specialist

Company Description

Aboitiz Foods is an integrated regional food and agribusiness company dedicated to creating a high-performance culture anchored on our time-honored values of Integrity, Teamwork, Innovation, and Responsibility. Through the collective strengths of our subsidiaries, Pilmico and Gold Coin, we believe in sustainably feeding Asia's growth from mill to meal.

We are constantly improving and optimizing our processes by integrating the value chain around Asia. We leverage our sector expertise and capabilities to deliver quality every time. With our world-class technology and culture of constant innovation, we devote ourselves to serving you better.

At Aboitiz Foods, we embrace change and inspire innovation, leading the way in food and agribusiness solutions. Join us as we shape the future of food in Asia and build a culture where, together, we nourish the future.

Job Description

The People Services Specialist is responsible for ensuring smooth execution of various HR operational tasks and services, including employee movements, benefits administration, timekeeping, while ensuring compliance with company policies and support for site-specific engagement programs. The role supports the HR Business Partners (HRBPs) and Centers of Excellence (CoE) by delivering efficient HR services, ensuring a seamless employee experience, and maintaining accurate HR data.

Employee Movements and Separation Management:

• Support employee movements such as promotions, transfers, and separations.
• Assist in managing the separation process, including smooth offboarding and processing final settlements.

HR Data Management and Administration:

• Maintain employee records in the HRIS (e.g., personal data, job history, compensation details).
• Ensure employee data accuracy, confidentiality, and compliance with company policies and legal requirements.

Local Benefits Administration and Management:

• Administer local employee benefits programs, including enrollment and claims processing.
• Ensure the timely and accurate management of statutory benefits, such as SSS, PhilHealth, and Pag-IBIG.
• Manage company-managed loans and oversee the administration of Flexible Benefits (FlexBen).

Employee Assistance and Retention:

• Support the implementation of employee assistance programs to enhance work-life balance.
• Administer leave of absence (LOA) requests and other employee support programs.

Timekeeping and Payroll Support:

• Ensure accurate and timely timekeeping and attendance reporting using HR systems (e.g., Ramco).
• Prepare timekeeping reports for payroll processing and address timekeeping-related concerns.

HR Inquiries and Issue Resolution:

• Address and resolve HR-related queries from employees and managers, adhering to Shared Service guidelines.
• Provide prompt support on HR issues such as payroll discrepancies, benefit claims, and timekeeping inquiries.

New Hire Onboarding:

• Assist in the execution of New Hire Onboarding orientations.
• Ensure completion of pre-employment requirements and system login credentials for new hires.

HR Administration

• Maintain employee records in the HRIS (e.g., personal data, job history, compensation details
• Ensure employee data accuracy, confidentiality, and compliance with company policies and legal requirements
• Process Improvement:
• Identify areas for improvement in HR processes and propose enhancements to streamline operations.
• Collaborate with HRBP, CoE, and other HR teams to implement changes and improve service delivery.

HR Policy and Compliance:

• Ensure all HR activities comply with company policies, labor laws, and statutory requirements.
• Assist with audits related to HR operations and ensure proper documentation is maintained.

Support for Site-Specific Engagement Programs:

• Assist in the implementation of site-specific engagement programs to enhance employee morale and workplace culture.

Food Safety

• Complies with quality, Halal, health and food safety policy, standards and regulations of the company.
• Responsible for reporting problems related to Halal, food safety & quality management system to identified authorities.

Other Tasks

• Actively participate in all company programs and activities under quality improvement, safety & security, sustainability, corporate social responsibility, risk management etc.
• Performs other tasks as may be assigned by the team leader.

Qualifications

Education:

• Bachelor's degree in Human Resources, Business Administration, or a related field

Experience:

• At least 3- 5 years of experience in HR, with a focus on site-specific engagement programs, timekeeping, benefits administration, payroll, and employee services.
• Experience with timekeeping and payroll systems is preferred.

Other Requirements:

• Strong knowledge of statutory benefits and HR compliance requirements.
• Excellent organizational, multitasking, and problem-solving skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.
• Strong interpersonal and communication skills.

Additional Information

Work condition:

• Full onsite
• Monday to Saturday