Admin and Logistics Staff

4 days ago

Mandaluyong City, National Capital Region, Philippines Symphony Talent Full time

Job Summary:

The Admin & Logistics Officer provides general support to the Admin and Finance Department in day-today administrative and logistics activities. The role is primarily responsible for assisting in the safekeeping and tracking of company assets and supplies, handling deliveries and pick-ups, and ensuring that documents and materials are properly organized and turned over. This position also supports simple purchasing coordination, documentation, and other administrative tasks assigned by the department. This is a staff-level role ideal for a detail-oriented, dependable, and trainable individual who can handle both office and field assignments.

Key Responsibilities

Administrative Support

  • Assist in filing, organizing, and maintaining company records and documents.
    • Handle photocopying, scanning, and encoding of documents as needed.

  • Support the submission and collection of accreditation requirements from clients and suppliers.

  • Help monitor and replenish office and pantry supplies.

  • Assist in preparing simple reports or trackers related to deliveries, supplies, and assets.

Logistics & Fieldwork

  • Handle delivery and pick-up of invoices, collections, and other documents from clients and suppliers.

  • Support basic coordination with couriers, suppliers, and service providers for logistics requirements.

  • Assist in monitoring stock or supplies kept in storage, ensuring they are properly labeled and organized.

  • Provide assistance during office transfers, deliveries, or setup of materials for events or installations.

Asset & Inventory Support

  • Help maintain a simple log of company assets and supplies.

  • Assist in tagging and tracking of issued company assets and ensure proper documentation.

  • Conduct basic physical inventory checks with guidance from the Admin & Finance team.

Coordination & Other Support

  • Provide assistance to other departments (e.g., Sales, Projects, Technical) for coordination of deliveries or document turn-overs.

  • Perform other administrative or logistical support tasks as may be assigned by the Admin & Finance Supervisor.

Requirements

  • Bachelor's degree or vocational course in Business Administration, Office Management, Logistics, or any related field.

  • Preferably with 6 months–2 years of work experience in administrative or logistics support

  • Basic knowledge of MS Office (Word, Excel, Outlook).

  • Organized, reliable, and willing to learn.

  • Can perform fieldwork tasks when required.

  • With good communication and coordination skills.

Reports To: Admin & Finance Assistant Supervisor

Department: Admin & Finance Work

Location: Office-based with occasional fieldwork

Job Type: Full-time

Ability to commute/relocate:

  • Mandaluyong: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

  • How much is you expected monthly salary?
  • Are you willing to work onsite in Mandaluyong?

Education:

  • Bachelor's (Preferred)

Experience:

  • Warehouse: 1 year (Preferred)
  • Logistics: 1 year (Preferred)
  • Inventory: 1 year (Preferred)
  • Administrative: 1 year (Preferred)

Work Location: In person

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