Administrative Assistant

4 days ago


Makati City Chevron Office, Philippines Chevron Full time ₱800,000 - ₱1,200,000 per year

Total Number of Openings

1

Responsibilities for this position may include but are not limited to:  

  • Executive Support - performs the following duties for and on behalf of the Business Unit (BU) Head including:

    • Coordinating and managing the BU Head's calendar to ensure proper alignment with scheduled activities and meetings

    • Coordinate travel arrangements for BU Head and providing logistical support as needed

    • Plans, organizes and implements activities such as IT townhalls, diversity activities, job fairs, focus group discussions and other activities involving IT

    • Assists in planning, organizing and documenting the itineraries of business visitors

  • Manages logistic requirements (food, venue, transportation, registration, itinerary, etc.) for IT Business Units (BU) and departments / Employee Network Group (ENG) activities such as meetings, trainings, team building, business continuity and other BU-related activities

  • Coordinates with vendors on behalf of the BU for their operational requirements. This includes sourcing, contracting, ordering, preparing invoices and processing payments in accordance with Chevron's Procurement process

  • Performs role of Time Administrator which includes data maintenance, report generation, answering queries and work schedule maintenance

  • Assists with rapid onboarding process for Asia Pacific region to ensure timely onboarding of resources

  • Coordinate large scale office movement and events

Chevron participates in E-Verify in certain locations as required by law.


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