HR & ADMIN SUPERVISOR (From Medical/Healthcare Industry)

3 days ago

Taguig, National Capital Region, Philippines Shinagawa Healthcare Solutions Corporation Full time ₱480,000 - ₱720,000 per year

Job Requirements:

  • Graduate of a Bachelor's degree in Human Resources, Psychology, Business Administration, or a related field; RPm license is preferred but not required.
  • At least 7 years of progressive HR and Administration experience, with a minimum of 3 years in a supervisory or team lead capacity.
  • Strong knowledge and hands-on experience in end-to-end recruitment, employee onboarding, compensation and benefits, and labor law compliance.
  • Prior experience in sourcing, screening, and onboarding medical professionals is an advantage; alternatively, experience in hiring management or higher-level non-medical positions is required.
  • Excellent communication, negotiation, and interpersonal skills, with strong problem-solving and conflict-resolution abilities.

Job Responsibilities:

Human Resource and Administration

  • Updated on the recruitment and onboarding of SHSC employees, ensuring continuous support and proper monitoring of recruitment status at every stage.
  • Support the Compensation and Accounting teams in managing benefits processes, including monitoring back pay and addressing related employee concerns.
  • Monitor attendance records and coordinate with the Compensation and Benefits team.
  • Serve as the first point of contact for employee concerns and escalate to HR or Management as needed.
  • Prepare PANs and Employee Movement documents such as salary adjustments, transfers, and job description alignments.
  • Submit quarterly Manpower Reports to IPS.
  • Prepare and file monthly DOLE WAIR reports.
  • Draft and maintain memoranda and other HR documentation.
  • Handle escalated employee issues, grievances, and disputes with fairness and consistency.
  • Recommend improvements and policy adjustments to management.
  • Review and update HR policies and protocols when necessary.
  • Manage petty cash funds and ensure proper reimbursement processes.
  • Maintain confidentiality of employee records, contracts, and other sensitive information.
  • Support onboarding by setting up workstations and providing admin assistance across departments.
  • Address administrative concerns promptly to maintain smooth operations.

Medical Doctors Hiring

  • Source and screen qualified doctor candidates based on operational requirements.
  • Conduct initial interviews and facilitate clinic tours for applicants.
  • Prepare job offers and negotiate professional fees, when applicable.
  • Oversee onboarding and orientation with the Operations Team, Medical Team, and internal systems.
  • Maintain and update 201 files in compliance with DOH requirements.
  • Monitor and support operational concerns of doctors on duty, including attendance, performance, professionalism, and role alignment.

Operations Support

  • Oversee daily administrative operations, ensuring compliance with company policies and procedures.
  • Manage office supplies (limited procurement) and assist with government compliance requirements (e.g., business permits, DOLE, DOH).
  • Implement and monitor company guidelines and protocols, including utilities, parking, and uniform requests for employees and doctors.
  • Prepare management reports and provide support in decision-making.
  • Report directly to the VP of HRAD and the President.
  • Perform other related tasks and ad hoc functions as required in line with the responsibilities of the HR and Admin Supervisor.

Job Types: Full-time, Permanent

Pay: Php35, Php40,000.00 per month

Benefits:

  • Additional leave
  • Company Christmas gift
  • Company events
  • Discounted lunch
  • Employee discount
  • Health insurance
  • Life insurance
  • Opportunities for promotion
  • Pay raise
  • Promotion to permanent employee

Work Location: In person

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