Admin Assistant

2 weeks ago

Manila, National Capital Region, Philippines TOA Global Full time ₱250,000 - ₱500,000 per year

ADMIN ASSISTANT

Location: Clark, Tarlac, Cebu, Manila Philippines (Onsite)

Shift: 7:00 AM - 4:00 PM PHT

Unlock your potential At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, Philippines, supporting our global clients in the accounting industry.

About the Role

We are seeking a detail-oriented Administration Assistant to support our Australian accounting firm clients. This is a remote role based in the Philippines, focused on providing compliance and workflow support to accounting teams.

Key Responsibilities

  • Prepare and manage client documents and digital correspondence.
  • Enter and maintain data in practice management systems (XPM, Karbon, APS, or similar).
  • Assist with client onboarding documentation (engagement letters, identification forms).
  • Schedule virtual meetings and manage digital calendars.
  • Support billing administration, including draft invoices and payment tracking.
  • Assist with ASIC corporate secretarial tasks (online lodgements, company updates).
  • Coordinate with Australian accountants to ensure deadlines are met.

Qualifications & Experience

  • 0-2 years' experience in or supporting an Australian accounting firm (mandatory).
  • Familiarity with Australian compliance and workflow tasks.
  • Proficiency with MS Office and cloud-based tools.
  • Strong written English communication skills.
  • Highly organised, with strong attention to detail.

What's in it for you?

  • A competitive salary
  • Health Insurance, and Life Insurance coverage
  • 21 annual paid leaves
  • Annual increase (Annual Performance Review)
  • Tenure Recognition Program
  • Access to certifications and courses from Ab2 Institute of Accounting
  • 20+ options of free coffee and chocolate drinks
  • Billiards, table tennis, or foosball in our breakout room
  • Work-life balance and logging off on time for you to enjoy more personal time.
  • A genuinely diverse, caring, supportive and high achieving team environment.
  • Ongoing training, development and career progression opportunities
  • Free & conveniently located onsite parking.

We live by our VALUES to cultivate and foster growth and innovation.

BE AWESOME: Exceptional individuals create collective genius. We celebrate success, reward outstanding performance, and make work fun by fostering a supportive and inspiring environment.

KEEP IT REAL: We value honesty, accountability, and open communication. We own our actions, prioritize compassion, empathy, and understanding, and foster meaningful conversations.

BRING THE WOW: We strive for excellence in everything we do. Going the extra mile is our standard, as we are committed to delivering outstanding results.

DREAM BIG: We embrace a culture of continuous learning, exploration, and improvement. With ambitious goals, we constantly seek knowledge and self-improvement.

Join TOA Global and experience the difference

We passionately embrace diversity and inclusion in all aspects of our organization. We believe by fostering an environment that values and celebrates individuals from diverse backgrounds, we unlock innovation, drive creativity, and amplify our ability to serve our customers and communities with excellence.

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