Accountant - Travel Claims

Job Title: Accountant - Travel Claims Assistant

Responsibilities and Accountabilities

1. Primarily responsible for the processing of payments (local payments), execute automatic

payment run or manual one-off payments in PRISM (SAP) Financials or applicable ERP

systems.

1. Ensure that all transactions (local and global) conform to established the company Financial

Regulations, accounting procedures/guidelines, and internal controls.

1. Responsible for the processing of payments to:

a. Vendors, Suppliers

b. Local Staff (travel advance, Daily Subsistence Allowance) and vendor down-payments

 Prepare a USD or Peso Check, a USD or Peso wire transfer depending on

the payment method and currency of the transaction.

 Follow up with authorized signatories when necessary re: urgent check

payments.

 Responsible for the releasing of checks to payees; ensure that

acknowledgment receipts are on hand prior to release.

 Inform vendors/suppliers of checks ready for release/pick-up.

 Attend to queries/telephone calls from vendors/suppliers re: payments.

1. Responsible for the processing of global payments:

a. Mission Payment Requests (MPR)

 Ensure that all required documents are submitted and MPRs are signed by

Chief of Mission (COM) or by person duly authorized by COM; process

automatic or manual payment.

b. Mission Funding Requests (MFR)

 Ensure that MFR is appropriate; communicate with Mission where requests

are excessive.

 Initiate queries with Missions re: high cash balances.

 Coordinate with Missions regarding transfer of excess cash balances to

central HQ accounts.

 Process bank-to-bank transfers.

1. Ensure local checks are processed accurately; review and validate bank details used in wire

transfers; ensure that all checks and wire transfers processed for the day are signed and

authorized; keep custody of checks for release.

1. Monitor Citibank Local accounts for incoming funds and responsible for the recording of such:

 Post funds received in corresponding Customer (Donor) Accounts.

 Coordinate with Health Claims Processing Unit (HCPU), Manila the retirees' HI

premiums received for proper coding.

 Coordinate with Revenue re: creation of open items in customer accounts, if necessary.

 Advise Revenue, Donor Relations Division (DRD), TSY and Mission concerned of funds

received.

 Handle queries from Missions regarding receipt of donor contributions.

1. Responsible for the custody, maintenance and upkeep of the bank master data (PH10

Mission); update and changes in authorized local signatory panel.

1. Regularly interact/coordinate with the following units:

 Accounts Payable, company/PH10:Local payments

 Missions: Payment requests and funding requirements

 TSY/HQ: Treasury issues

 Manila Financial Services: Accounting issues

1. Work closely with PCST and ERP Functional Team on technical issues in and HR; act as a

focal point for treasury issues.

1. Responsible for generating the daily bank statements for Citibank and Chinabank accounts;

ensure that all processed payments have corresponding entries in the bank statements and

corresponding accounting entries in PRISM (SAP)/other applicable ERP systems. Ensure

adequate cash balances.

1. Responsible for posting of bank charges; coordinate bank reconciliations with Central

Accounting Support, Manila; forward documents needed for bank reconciliation, i.e., bank

statements for the month, transaction summary report, payroll summary report.

1. Maintain check listing to monitor outstanding checks issued (both USD and Peso).

2. Responsible for updating the various excel files maintained by the unit.

3. Respond to queries regarding beneficiaries' claim of non-receipt of funds; provide

confirmation/copy of wire transfer; initiate investigations with relevant bank to trace funds.

1. Manage MTS mailbox; respond to queries/requests sent to the mailbox.

2. Maintain business relationship with Citibank Electronic Banking Support and Chinabank staff.

3. Perform other related duties as maybe required by the Treasury Supervisor or HQ Treasury