Administrative Specialist

21 hours ago

Taguig, National Capital Region, Philippines JKS Tech Solutions Inc. Full time ₱800,000 - ₱1,200,000 per year

Job Title: Administrative Specialist & Procurement Officer

Location: West McKinley, Taguig City

Job Summary:

The Administrative Specialist & Procurement Officer is a dual-role position responsible for overseeing office administration and managing procurement activities. This role ensures smooth day-to-day operations while efficiently handling purchasing processes to support the organization's goals. The ideal candidate is detail-oriented, organized, and capable of multitasking across administrative and supply chain functions.

Key Responsibilities:

Administrative Duties:

  • Coordinate and support daily office operations, including scheduling, correspondence, and filing.

  • Maintain records and documentation (digital and physical), ensuring accuracy and confidentiality.

  • Organize meetings, prepare agendas and minutes, and arrange travel logistics when needed.

  • Support onboarding of new employees and assist in HR-related administrative tasks.

  • Monitor office inventory and coordinate procurement of supplies and services.

  • Liaise with internal departments, vendors, and external stakeholders as needed.

  • Ensure compliance with internal administrative policies and procedures.

Procurement Duties:

  • Develop and manage the procurement cycle: from sourcing and selecting vendors to negotiating contracts and placing orders.

  • Review requisitions for accuracy and completeness and ensure proper approvals.

  • Prepare and issue purchase orders, track deliveries, and ensure timely receipt of goods/services.

  • Maintain supplier database and ensure timely renewal of contracts and vendor evaluations.

  • Monitor market trends, compare pricing, and seek cost-saving opportunities.

  • Ensure all procurement activities comply with internal policies and applicable regulations.

  • Maintain accurate procurement records, reports, and audit trails.

Qualifications:

  • Bachelor's degree in Business Administration, Supply Chain Management, or a related field.

  • 3 years of experience in a combined administrative and procurement role or similar capacities.

  • Proficiency in MS Office (Excel, Word, Outlook) and procurement/ERP systems.

  • Strong organizational and time management skills.

  • Excellent negotiation, communication, and interpersonal skills.

  • High attention to detail and discretion in handling sensitive information.

  • Ability to work independently and handle multiple responsibilities simultaneously.

Preferred Skills (Optional but Beneficial):

  • Familiarity with procurement best practices, contracts, and vendor management.

  • Knowledge of local and international procurement laws and regulations.

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