Administrative Associate

3 days ago

Quezon City, National Capital Region, Philippines Thames International School Full time

In this role, you will provide crucial administrative support to ensure the efficient operation of the office. The admin associate will handle a variety of tasks, including managing correspondence, scheduling, and maintaining files, and will serve as a point of contact for staff and visitors.

To ensure success, an administrative associate should possess a great track record in office administration and exhibit advanced organizational skills. Outstanding Administrative Associates are excellent planners who demonstrate a high level of integrity and professionalism.

Administrative Associate Responsibilities:

  • Reporting to management and executing instructions.
  • Liaising with management and staff regarding administrative matters.
  • Approving expenditure and issuing payments to vendors and suppliers.
  • Verifying timesheets and processing payroll.
  • Overseeing the maintenance, repair, and replacement of office equipment and furniture.
  • Scheduling and managing meetings, conferences, workshops, and special events.
  • Making travel arrangements, coordinating conference calls, and handling RSVPs for events.
  • Maintaining confidentiality with sensitive information and correspondence.
  • Hiring and training new Office Administrators.

Administrative Associate Requirements:

  • An Associate or Bachelor's degree in business administration, or similar.
  • 6 months - 5 years of experience in a similar senior administrative role.
  • Advanced proficiency in word processing and spreadsheet software.
  • Experience in payroll administration would be advantageous.
  • Extensive experience in managing payments, budgets, and expenditures.
  • Exceptional ability to manage office operations and oversee junior staff.
  • Advanced ability to plan, schedule, and execute office-related events.
  • In-depth knowledge of administrative recordkeeping practices.
  • Experience in handling confidential and sensitive information.
  • Excellent written and verbal communication skills.

Job Type: Full-time

Pay: Php18, Php20,000.00 per month

Benefits:

  • Additional leave
  • Company events
  • Free parking
  • On-site parking
  • Opportunities for promotion
  • Paid training
  • Pay raise
  • Promotion to permanent employee
  • Work from home

Work Location: In person

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