Administrative Services Officer
5 days ago
Facilitates smooth daily operations by providing administrative and clerical support, maintaining records, managing the office and cleaning materials budget, overseeing inventory, assisting employees, and managing visitors.
Qualifications:
- College graduate (BS Office Administration or any related course) or College level
- With at least 6 months to 1 year of experience
- Strong organizational and time management skills
- Excellent communication and interpersonal skills
- Ability to work independently
- Attention to detail and accuracy
- Ability to maintain the highest standard of confidentiality
- Proficiency in using office software, including Microsoft Office Suite and scheduling tools.
Principal Accountabilities:
OFFICE & VISITOR MANAGEMENT
- Responding to all internal/external customer inquiries in a polite and timely manner.
- Inform concern employees on their visitor's arrival or cancellations.
- Maintains workplace security by issuing and maintain visitor's log in and out.
- Assist new applicants who come into the building to apply for positions, including providing them with applications, pens and clipboards along with any reference material they may need, such as telephone directories or Wi-Fi passwords.
- Direct calls to the appropriate person or department.
- Taking message and ensuring they are passed to the appropriate staff member in time.
- Provide accurate and helpful information to callers.
- Maintain the reception area, keeping it clean and free of clutter
OFFICE SUPPLIES MONITORING
- Maintaining office supplies and cleaning materials inventory, monitoring usage, forecasting needs, and ensuring timely reordering
- Ensures that all expenses are captured and monitored in a monthly/quarterly basis
- Recommend any process improvements necessary to improve operations efficiency.
- Follow all work-related instructions and assignments provided by the immediate superior.
ADMINISTRATIVE & FACILITIES SUPPORT
- Handle incoming and outgoing mail and deliveries.
- Organizing files and receiving documents from different plants to be forwarded to the respective receiver
- Assisting with facilities task in monitoring the accomplishment of task of the Utility workers
- Assisting with administrative tasks such as filing, data entry, and preparing documents or reports for meetings of CHROD.
- Maintain accurate records and files
- Follow all work-related instructions and assignments provided by the immediate superior.
Job Types: Full-time, Permanent
Benefits:
- Company Christmas gift
- Company events
- Free parking
- Health insurance
- On-site parking
- Opportunities for promotion
- Paid training
- Pay raise
Ability to commute/relocate:
- Pasig: Reliably commute or planning to relocate before starting work (Required)
Education:
- Bachelor's (Required)
Work Location: In person
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