Personal-Executive Assistant

7 days ago

Pasig, National Capital Region, Philippines Outposter Inc Full time ₱1,200,000 - ₱2,400,000 per year

Overview:

We are seeking a highly organized and proactive Personal-Executive Assistant to provide comprehensive support across business operations, personal administration, and family scheduling. The ideal candidate is detail-oriented, process-driven, and able to manage multiple responsibilities in a fast-paced environment. This role is suited for someone who thrives on structure, enjoys diverse tasks, and is comfortable working within a values-driven, faith-oriented environment.

Key Responsibilities:

Business Support

  • Manage multiple inboxes and maintain clear communication channels
  • Oversee calendar management and schedule coordination
  • Set appointments and manage daily check-ins
  • Create, maintain, and optimize schedules and workflows
  • Transcribe voice notes and convert them into actionable tasks
  • Complete forms and assist with basic bookkeeping
  • Manage finance schedules and add recurring or upcoming fees
  • Conduct research, prepare shortlists, and compile recommendations
  • Assist with travel arrangements, logistics, and itinerary planning
  • Create, update, and maintain Standard Operating Procedures (SOPs)

Tomewin (Property / Home Operations)

  • Manage maintenance schedules and coordinate with trades
  • Conduct product research and provide curated shortlists
  • Maintain online shopping carts and manage order follow-ups

Tainui (Family / Personal Administration)

  • Maintain and update parenting schedules
  • Sync calendars with Jay and manage shared commitments
  • Coordinate extracurricular activity bookings
  • Track and manage library book returns
  • Add school fees to the finance schedule
  • Add school events, meetings, and reminders to the calendar
  • Add cooking, shopping, and household reminders

TVH (Business / Meetings Support)

  • Collate meeting documents and schedule review sessions two weeks prior
  • Capture action items from meetings and follow up as necessary
  • Add fees, reminders, and recurring tasks to the schedule

Tools & Software:

  • Apple ecosystem
  • Google Suite
  • Notion
  • TeuxDeux
  • Xero
  • Canva
  • Excel
  • WhatsApp
  • Timekeeping apps
  • Maps
  • ChatGPT
  • Phone communication

Required Skills and Attributes:

  • Strong administrative and organizational skills
  • Excellent critical-thinking and problem-solving abilities
  • Competent in calendar management and scheduling
  • Strong research skills with attention to accuracy
  • Process-driven mindset and ability to build/maintain systems
  • Thrives in a busy environment with competing deadlines
  • Enjoys varied projects and multi-tasking
  • Clear communication and strong documentation skills
  • Comfortable working around spirituality and faith-based environments

  • Personal Assistant

    6 days ago

    Pasig, National Capital Region, Philippines Euroland Development Corp. Full time ₱240,000 - ₱480,000 per year

    Qualifications:Bachelor's Degree in any Business CourseWith 1 year of working experience as Personal AssistantMust have an exposure in research managementGood communication skills Proficient in MS Applications (Excel, Word and Powerpoint)Willing to be assigned in Ortigas Center, Pasig CityJob Type: Full-timeBenefits:Employee discountAbility to...

  • Executive Assistant

    7 days ago

    Pasig, National Capital Region, Philippines EnablesGROUP Full time ₱360,000 - ₱480,000 per year

    We are seeking a proactive and highly organized Personal Assistant - Admin to provide essential administrative and executive support. This role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and enjoys supporting business leaders in achieving their goals. The successful candidate will play a key role in ensuring the...

  • Executive Assistant

    7 days ago

    Pasig, National Capital Region, Philippines enablesGROUP Full time ₱900,000 - ₱1,200,000 per year

    We are seeking a proactive and highly organized Personal Assistant - Admin to provide essential administrative and executive support. This role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and enjoys supporting business leaders in achieving their goals. The successful candidate will play a key role in ensuring the...

  • Executive Assistant

    7 days ago

    Pasig, National Capital Region, Philippines enablesGROUP Full time ₱400,000 - ₱800,000 per year

    We are seeking a proactive and highly organizedPersonal Assistant - Adminto provide essential administrative and executive support. This role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and enjoys supporting business leaders in achieving their goals. The successful candidate will play a key role in ensuring the...

  • Executive Assistant

    7 days ago

    Pasig, National Capital Region, Philippines CMT Holdings Inc Full time ₱900,000 - ₱1,200,000 per year

    Job Title: Executive AssistantLocation: Ortigas, Pasig CityEmployment Type: Full-Time Department: Executive OfficeReports To: ExecutivesJob SummaryWe are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will be a trusted partner who can...

  • Executive Assistant

    5 days ago

    Pasig, National Capital Region, Philippines MANILA GPS TRACKERS Full time ₱144,000 - ₱240,000 per year

    Job Description:Executive Sales Admin.CRM Management: Oversee and maintain the Pipedrive system (employer CRM system).Customer Accreditation: Facilitate the accreditation process for new and existing customers.Document Dispatch: Send via email brochures, proposals, and borrower agreements to clients as needed.Client Support: Address customer inquiries...

  • Executive Assistant

    7 days ago

    Pasig, National Capital Region, Philippines Innovative Information Technology Solutions, Inc. Full time ₱200,000 - ₱250,000 per year

    Position title: Executive Assistant - Legal (Fresh graduates are welcome to apply)Work Set-Up: On-site | Shifting Schedule (Day shift / Night shift)Location: Pasig CityFull-TimeResponsibilities:Calendar and Task Coordination - Managing of complex calendar across the organization and time zones, scheduling of meetings, sending out reminders and maintaining a...

  • Executive Assistant

    7 days ago

    Pasig, National Capital Region, Philippines RLC Residences Full time ₱400,000 - ₱600,000 per year

    Theideal candidatewill provide top-level administrative support to the Officer-In-Charge of RLC Residences. TheExecutive Assistantmust be highly organized, proactive, and capable of handling confidential information with professionalism. This role requires someone who can quickly learn, multitask effectively, and adapt to changes in a dynamic work...

  • Executive Assistant

    6 days ago

    Pasig, National Capital Region, Philippines House of Franchise Pvt. Ltd. Full time

    To provide high-level administrative and operational support to the top management by managing schedules, communications, reports, and confidential information—ensuring the efficiency and productivity of executive functions and organizational operations.Manage the daily schedule, appointments, and meetings of the President or Executives.Prepare meeting...

  • Executive Assistant for Vice President

    7 days ago

    Pasig, National Capital Region, Philippines Cloud Panda PH Full time ₱180,000 - ₱250,000 per year

    Job BriefExecutive assistants perform more than administrative tasks; they are often the executive's "right-hand person" who enables them to advance company initiatives and goals. They filter and attend to the day-to-day functions that are part of the executive's role so that the executive can focus on the high-level leadership and strategy functions. Your...