Executive Assistant

9 hours ago

Pasig, National Capital Region, Philippines Innovative Information Technology Solutions, Inc. Full time ₱200,000 - ₱250,000 per year

Position title: Executive Assistant - Legal (Fresh graduates are welcome to apply)

Work Set-Up: On-site | Shifting Schedule (Day shift / Night shift)

Location: Pasig City

Full-Time

Responsibilities:

  • Calendar and Task Coordination - Managing of complex calendar across the organization and time zones, scheduling of meetings, sending out reminders and maintaining a task list to follow up incomplete or pending items.
  • Documentation and Workflow - Organize, manage digital files and cloud-based folders. Track important documentation for deals, meetings, and regulatory timelines
  • Communications and Correspondence - Draft, format, proofread professional emails, and documents for executive review. In charge of responding to routine inquiries on behalf of executives when delegated
  • Research and Intelligence Gathering - Research and advise the next best step regarding legal-related questions of the executives
  • Personal and Family Support - Assist in planning and coordinating personal errands while maintaining discretion and professionalism
  • Travel Management - Book optimal travel routes balancing comfort, time efficiency and budget constraints. Coordination of flights, accommodations, ground transport, and preparation of expense report

Qualifications:

  • Bachelor's Degree required; preference for backgrounds in Law (Political Science, Legal Management, Accountancy, Public Administration, Legal Studies etc.)
  • Fresh graduates are welcome to apply
  • Curious, intellectually sharp, and capable of quickly grasping information and concepts
  • Proficient in MS Office Applications, office gadgets (e.g.: E-calendars, copy machines)
  • Strong organizational and time management skills
  • Familiarity with video conferencing (Zoom, Teams), digital scheduling, and task management tools (e.g., Notion, NIO)
  • Excellent Verbal and Written communications skills
  • Discretion and Confidentiality

What to expect after submitting your application:

Kindly expect an Email coming from the recruitment team to discuss this role furthermore.

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