Executive Assistant

About FWD GroupFWD Group (1828.HK) is a pan-Asian life and health insurance business that serves approximately 34 million customers across 10 markets, including BRI Life in Indonesia. FWD's customer-led and tech-enabled approach aims to deliver innovative propositions, easy-to-understand products and a simpler insurance experience. Established in 2013, the company operates in some of the fastest-growing insurance markets in the world with a vision of changing the way people feel about insurance. FWD Group is listed on the main board of the Hong Kong Stock Exchange under the stock code 1828.For more information, please visit About FWD Life Philippines FWD Life Insurance Corporation (FWD Life Philippines) launched its commercial operations in September 2014. As of end-2022, FWD Life Philippines ranks 3rd and 6th in terms of Paid-up Capital(1) and New Business Annual Premium Equivalent(2), respectively.For more information, please visit  1 > Statistics > Life > 2022 > Based on Paid-Up Capital2 > Statistics > Life > 2022 > Based on New Business Annual Premium EquivalentThe Executive Assistant will serve as a key administrative partner, providing high-level support to two senior executives. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, cross-functional business environment. The individual in this position will be expected to facilitate efficient operations and act as a central point of contact for both internal and external stakeholders.Key Responsibilities:Executive Support:• Manage complex calendars for both executives, including the arrangement and coordination of meetings, conferences, and travel itineraries.• Prepare detailed meeting agendas, compile background materials, and ensure the timely documentation and distribution of meeting notes and action items.• Screen and prioritize incoming correspondence, emails, and phone calls, ensuring that all matters are handled promptly and confidentially.• Coordinate the logistics for internal and external meetings, taking responsibility for venue bookings, catering, and technical support as needed.Administrative Coordination:• Oversee day-to-day administrative tasks, including the tracking of key assignments, deadlines, and follow-up actions to support the executives' objectives.• Prepare, proofread, and format reports, presentations, and briefing documents for executive review and leadership meetings.• Maintain and update confidential files and records in accordance with company policy and data privacy requirements.• Serve as a liaison between the executives, internal teams, and external contacts to facilitate clear communication and successful project execution.Operational Support:• Assist in the coordination of governance items, performance metrics, and progress tracking for departmental or cross-functional projects.• Provide support for the planning and execution of team meetings, town halls, offsite events, and other executive-led initiatives.• Document and consolidate updates for functional projects, ensuring executives are well- informed and prepared for decision-making.Privacy NoticeYour privacy is a priority for FWD.  The Company keeps your personal information with us in confidence. To know more about how we process your information, kindly refer to our FWD Recruitment Privacy Notice.FWD has partnered with Talocity Instasolutions Private Limited ("Talocity") to manage the initial filtering of candidate's profiles through video interviews, social profile mapping, and video analytics using artificial intelligence engine that is offered within the Talocity platform.  The platform evaluates the candidate on the five well-known dimensions as per OCEAN Personality Model that influence occupational success and help understand workplace behavior. For more information, please refer to Talocity Privacy Policy.When you apply, FWD will share your name, phone number and email address to Talocity to contact you and conduct the initial screening and profiling process.  Shortlisted candidates will then be contacted by FWD for the face-to-face interview.