Senior Executive Assistant

We are seeking a Senior Executive Assistant to support the Office of the CEO . You’ll serve as the CEO’s right hand, ensuring that communication, scheduling, and strategic execution remain seamless. This is a critical role that demands exceptional attention to detail, high emotional intelligence, and the ability to thrive in fast-moving, high-stakes environments. The ideal candidate is a disciplined operator who anticipates needs, handles sensitive information discreetly, and ensures the CEO’s bandwidth is maximized across strategic priorities. Your Impact You will enable the CEO to focus on high-value decisions by managing critical scheduling, communication, and operational workflows. You’ll elevate organizational precision — ensuring every meeting, trip, and document aligns with the company’s mission and strategic goals. Your proactive problem-solving will help eliminate friction, foster collaboration, and sustain momentum across executive initiatives. You’ll create structure, documentation, and systems that scale with the growth of the firm and its leadership team. Core Responsibilities Calendar & Scheduling Management – 35% Manage and optimize the CEO’s calendar, prioritizing strategic commitments. Anticipate and resolve scheduling conflicts with precision and discretion. Coordinate pre-meeting briefs, logistics, and follow-up actions. Maintain readiness for shifting priorities and high-demand scheduling. Executive Travel & Logistics – 20% Plan and manage all domestic and international travel for the CEO. Handle real-time itinerary changes, bookings, and vendor coordination. Prepare detailed briefing packets and ensure alignment between travel and strategic objectives. Communication & Coordination – 25% Serve as the liaison between the CEO and key stakeholders. Draft and edit correspondence, reports, and documentation in an executive voice. Maintain CRM systems to track engagements and manage relationships. Partner with the Chief of Staff and senior team to ensure cross-functional alignment. Operational Systems & Documentation – 15% Lead CRM and productivity system management (HubSpot, ClickUp, etc.). Implement administrative automation and AI/Copilot workflows. Maintain SOPs, reports, and documentation with clear formatting and consistency. Special Projects & Office of the CEO Support – 5% Support enterprise-level meetings, retreats, and strategic projects. Track deliverables, surface insights, and ensure alignment across initiatives. Requirements Must-Have (Required): 8+ years of experience supporting C-suite executives (CEO, Founder, or similar). Mastery of Microsoft 365 Suite (Outlook, Excel, PowerPoint, Word) and AI/Copilot tools . Strong scheduling and coordination expertise across multiple time zones. Excellent written and spoken English with executive-level polish. Demonstrated experience managing CRM or contact-tracking tools. Proven discretion and reliability handling confidential materials. Highly organized, detail-oriented, and responsive under pressure. Nice-to-Have (Preferred): > Experience supporting leaders in consulting, government, or enterprise sectors . Proficiency in workflow and task management tools (ClickUp, HubSpot, Asana). Process-oriented mindset with the ability to build scalable systems. Familiarity with automation tools or AI productivity systems. Required: Core Productivity: Microsoft 365 (Outlook, Excel, PowerPoint, Word) Communication: Microsoft Teams, Zoom, Slack CRM / Organization: HubSpot, ClickUp, or similar AI Tools: Microsoft Copilot for workflow and document management Preferred: Travel Management: Concur, TripIt, or similar platforms Documentation & Storage: SharePoint, Google Drive Soft Skills & Cultural Fit Exceptionally responsive, precise, and calm under pressure. Operates with integrity, discretion, and accountability. Proactive problem-solver with strong judgment and initiative. Collaborative partner to the Chief of Staff and leadership team. Adaptable and composed in dynamic, high-stakes environments. Competitive Salary: Based on experience and skills Remote Work: Fully remote—work from anywhere Generous PTO: In accordance with company policy Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees Direct Mentorship: Guidance from international industry experts Learning & Development: Ongoing access to resources for professional growth Global Networking: Connect with professionals worldwide Your application will include the following questions: What's your expected monthly basic salary? What can I earn as an Executive Assistant #J-18808-Ljbffr