Bookkeeper

Position Summary:

The Bookkeeper will support the various companies by executing accounting tasks with precision and efficiency. The Bookkeeper plays a crucial role in maintaining accurate financial records and ensuring the smooth financial operations of the companies.

Responsibilities: Financial Record Keeping:

• Maintain and update financial records accurately using accounting software – Xero/Dext and internal systems
• Record and categorise financial transactions in a timely manner.
• Generate financial reports for management review.
• Run business performance reports in project management and/or CRM systems.

Responsibilities: Accounts Payable and Receivable:

• Process and reconcile invoices, ensuring accurate and timely payments.
• As needed upload invoices to client portals.
• Monitor accounts receivable, follow up on outstanding payments, and record cash receipts.
• Work with vendors and internal stakeholders to resolve billing and payment discrepancies.

Responsibilities: Bank Reconciliation:

• Conduct regular bank reconciliations to ensure accuracy in financial records.
• Investigate and resolve discrepancies between bank statements and accounting records.

Responsibilities: Expense Management:

• Track and categorize all expenses, ensuring adherence to budgetary guidelines.
• Analyse and report on variances in expenses, providing insights to management.
• Monitor project expenses within internal systems.

Responsibilities: Financial Compliance:

• Ensure compliance with all relevant financial regulations and company policies.
• Assist in the preparation for financial audits and support auditors during the process.

Responsibilities: Budget Support:

• Assist in the preparation and monitoring of budgets.
• Provide financial data and analysis to support budgetary decisions.
• Assist in setting up and managing projects budgets within internal systems

Education & Experience:

• Bachelor's degree in Accounting, Finance, or a related field.
• Proven experience as a bookkeeper or in a similar role.

Skills & Qualifications:

• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Proficient in Microsoft Office applications (Outlook, Teams, SharePoint, Excel)
• Proficient in use of Xero or other equivalent software
• Effective verbal and written communication skills.
• Ability to collaborate with cross-functional teams.
• Strong analytical and problem-solving abilities.
• Ability to interpret financial data and provide meaningful insights.

Responsibilities & Activities

• Reconciliations, customer invoicing, supplier payments and expenses
• Process Payroll, Leave Accruals, Superannuation and Payment Summaries
• Reconcile inter-entity balances
• Work with Multicurrency
• Work with Xero addons e.g. Workflowmax, Deputy, Dext, Keypay
• IAS and BAS preparation and lodgements
• Payroll Tax calculation and lodgements
• TPAR preparation and lodgements
• Manual journals and adjustments
• Set up and maintain Fixed Asset Register and depreciation processing
• Reports for clients – cashflow, monthly reports, annual reports
• Prepare budgets and reports for clients
• Prepare EOFY handover to accountants
• Liaise with accountants regarding client files
• Setup of new Xero files including bank feeds and opening balances
• Integration of Xero with addon software
• Assist clients to set up efficient processes in their business
• Assist clients to set up efficient accounting workflow processes