Administrative Support

2 weeks ago

Makati City, National Capital Region, Philippines Emapta Full time ₱900,000 - ₱1,200,000 per year

Power Global Operations with Precision

Join a trusted name in the energy industry and bring efficiency to life. In this role, your organization, accuracy, and initiative will help keep global logistics and power systems running smoothly-day after day, detail after detail. Here, your work supports international operations that keep energy flowing. Be part of a team that values efficiency, precision, and collaboration-all while growing your career in a role that drives real impact worldwide.

Job Description

As an Administrative Support Specialist, you will manage key logistics and documentation processes, ensuring accuracy and compliance across vendor and customs workflows. You'll play a crucial role in supporting smooth global operations through meticulous recordkeeping, coordination, and communication.

Job Overview

Employment type: Full-time

Shift: Night Shift, Weekends Off

Work setup: Flexible Work Setup (Onsite, Hybrid, or WFH)

Exciting Perks Await

  • Day 1 HMO coverage with free dependent
  • Competitive Salary Package
  • Night differential pay to maximize your earnings
  • Flexible Work Setup
  • Prime office location in Makati (Easy access to MRT stations, restaurants, and banks)
  • Fixed weekends off
  • Salary Advance Program through our banking partner
  • (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
  • Unlimited upskilling through Emapta Academy courses
  • (Want to know more? Visit )
  • Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer
  • Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
  • Unlimited opportunities for employee referral incentives across the organization
  • Standard government and Emapta benefits
  • Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
  • Fun engagement activities for employees
  • Mentorship and exposure to global leaders and teams
  • Career growth opportunities
  • Diverse and supportive work environment

The Qualifications We Seek

  • Proficient in English (written and spoken).
  • At least 2 years of experience working in logistics or a related administrative role.
  • Good technical knowledge of Microsoft Word, Excel, and Outlook.
  • Strong attention to detail, organization, and interpersonal communication.
  • Skilled in negotiation, coordination, and multitasking.

Your Daily Tasks

Document matching

  • Matching a purchase order to packing list that the vendor sends

Shipmark approval

  • Viewing all new item ship marks to ensure they follow proper template

Customs requests

  • Receive requests regarding custom classifications and send information to Globe broker

Unbooked Pos

  • Follow up with vendors on POs that are not booked

PO receiving's

  • Receiving Globe purchase orders into the system by verifying all information is correct (qty, costs, freight)

About the Client

Our client, Globe Electric, is a leading innovator in the energy and electrical solutions industry, providing lighting, power, and smart home products to global markets. With over eight decades of experience, they continue to shape the future of energy through quality, reliability, and design excellence-powering homes and industries across the world.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra

  • Loan Administration Support

    1 week ago

    Mandaluyong City, National Capital Region, Philippines Outsource Broker Support Full time ₱60,000 - ₱80,000 per year

    You will be required to assist in all aspects of the mortgage broking and lending administration processes, which may at times extend beyond the duties listed below.Managing the day-to-day loan process, such as following up to chase outstanding documentation, packaging loans, and liaising with lenders to efficiently support your clients processes.This will...

  • Administrative Support

    1 week ago

    Makati City, National Capital Region, Philippines Booth & Partners Full time ₱900,000 - ₱1,200,000 per year

    Job DescriptionJob SummaryThe Administrative Support Level 2 role provides back-office support to Customer Service and performs ad hoc tasks as needed. The role requires flexibility, attention to detail, and reports directly to the Team Manager for Manila.The main goal is to provide back-office support and documentation, primarily focused on account setup...

  • Administrative Support

    1 week ago

    Makati City, National Capital Region, Philippines Booth and Partners Full time ₱900,000 - ₱1,200,000 per year

    Job SummaryThe Administrative Support Level 2 role provides back-office support to Customer Service and performs ad hoc tasks as needed. The role requires flexibility, attention to detail, and reports directly to the Team Manager for Manila.The main goal is to provide back-office support and documentation, primarily focused on account setup and ensuring data...

  • Administrative Support

    1 week ago

    Makati City, National Capital Region, Philippines GDS CAPITAL INC Full time ₱360,000 - ₱480,000 per year

    Job Summary:The Administrative Support will assist with BIR compliance, banking, and office admin tasks while ensuring accurate records, document management, and smooth daily operations.Key Responsibilities:BIR & Government CompliancePrepare and issue BIR Service Invoices in accordance with regulatory guidelines.Handle basic bookkeeping tasks for proper...

  • Administrative Support

    2 weeks ago

    Makati City, National Capital Region, Philippines 86ffd4d4-80c8-4a8b-b976-503de9ed84f8 Full time ₱150,000 - ₱250,000 per year

    As we continue to expand, Liveware ensures high-quality service and success for both our clients and our team. Specializing in multiple industries, we are one of the leading outsourcing companies in the Philippines.Be part of our journey. Be part of our successWere looking for a dedicated and organizedAdministrative Support (Real Estate)to work with our...

  • System Administrator/Computer Systems Administrator

    2 weeks ago

    Makati City, National Capital Region, Philippines CW Global People Full time ₱600,000 - ₱800,000 per year

    Systems AdministratorClient is seeking a skilled and versatile Computer Systems Administrator to join our team. The ideal candidate will be responsible for maintaining our IT infrastructure, supporting users, and managing various administrative tasks.Key Responsibilities:Provide technical support to users, troubleshooting hardware and software issuesManage...

  • Administrative Staff

    2 weeks ago

    Makati City, National Capital Region, Philippines FRONTIER DENTAL PRODUCTS CORP. Full time ₱150,000 - ₱300,000 per year

    Job Title: Office Staff (Front Desk / Receptionist / Secretary)Department: Administrative / HR / Accounting SupportReports to: HR & Admin Supervisor / Office ManagerEmployment Type: Full-timeNo. of Vacancies: 2 PositionsJob Summary:The Office Staff will provide administrative, clerical, and front desk support to ensure the smooth and efficient operation of...

  • Administrative Assistant

    2 weeks ago

    Makati City, National Capital Region, Philippines GBWM Estate Management, LLC Full time ₱480,000 - ₱640,000 per year

    Seeking a reliable and detail-oriented Administrative Assistant to support a virtual U.S. law office and Manila-based legal support team with administrative and business functions. Ideal candidate is a recent college graduate who is eager to establish a career foundation in business, law, or healthcare field. The role requires a responsible work ethic,...

  • administrative assistant

    2 weeks ago

    Makati City, National Capital Region, Philippines JOAQUINO SURGERY CENTER Full time ₱150,000 - ₱250,000 per year

    About the role Looking for an enthusiastic and organised Administrative Assistant to join our team at the JOAQUINO SURGERY CENTER' in Makati City Metro Manila. This is a full-time position that will provide crucial administrative support to our busy office. The right candidate will have exceptional organisational skills and the ability to multitask...

  • Administrative Assistant

    2 weeks ago

    Makati City, National Capital Region, Philippines UpSkill MNL Full time ₱120,000 - ₱300,000 per year

    We are seeking a detail-oriented and proactive Administrative Assistant with 2–3 years of experience to support our team with a wide range of administrative and office management tasks. The ideal candidate is organized, adaptable, and capable of juggling multiple responsibilities in a fast-paced environment.Key ResponsibilitiesProvide day-to-day...