Admin & Facilities Specialist

4 hours ago

Taguig, National Capital Region, Philippines Ubiquity Full time ₱25,000 - ₱30,000 per year

Day-to-day Responsibilities

  • Handling office and records management tasks (including PEZA related reports), filing, generating reports and presentations, setting up for meetings
  • Canvassing, reordering supplies, purchase order preparation, inventory management
  • Partner with other departments re: the Site's occupational safety, health, and security management
  • Processing requests for company IDs and locker assignments and updating databases for such
  • Making travel arrangements, such as booking flights, shuttles, and making hotel and restaurant reservations
  • Offer assistance to Facilities Heads, Housekeeping and Security team mates to ensure good housekeeping and employee safety and security, respectively
  • Offer assistance to the Accounting Department regarding payments
  • Offer assistance to the Human Resource Department and employee engagement committee
  • Represent department managers, including taking notes and recordings as needed
  • Maintain polite and professional communication via phone, email, and mail
  • Anticipate the needs of colleagues in order to ensure seamless and positive employee experience
  • Greet and assist visitors
  • Other duties as assigned from time to time

**Ideal candidates have:

Highly Required:**

  • Electrical and Aircon Maintenance
  • Knowledgeable on PEZA documents and regulations
  • Basic Occupational Safety and Health-BOSH SO2

Other Qualifications:

  • BS in Accounting, Finance or relevant degree
  • With 1-2 years in a BPO Industry and/or Admin work related experience (Procurement, Purchasing, Bookkeeping, Office Management)
  • Willing to work on flexible hours and onsite
  • Ability to work under pressure
  • Detail-oriented
  • Computer literate with proficiency in MS Office applications
  • The ability to handle multiple tasks under tight deadlines
  • Above average verbal and written communication skills

Site Location:
BGC, Taguig.
Salary Range
: Php: 25K+
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