Recruitment Lead

At CEO Concierge, we specialize in providing exceptional virtual assistants tailored specifically for CEOs and partners. Our dedicated team of highly skilled and experienced assistants helps CEOs and partners maximize productivity, streamline workflow, and focus on strategic decision-making. Built on the principles of efficiency, professionalism, and personalized support, our brand believes every CEOs and partners deserves a reliable virtual assistant who handles administrative tasks, schedules, correspondence, and organizational challenges. By outsourcing these responsibilities to us, CEOs and partners can concentrate on driving growth and innovation. Our top-notch virtual assistants understand the unique needs and pressures faced by CEOs and partners.

Key Responsibilities

Leadership & Team Management

• Lead and mentor a team of recruiters
• Oversee daily recruitment operations and ensure targets, KPIs, and SLAs are met.
• Provide coaching, performance feedback, and ongoing skills development.
• Ensure the team maintains compliance with company hiring processes and documentation.

End-to-End Recruitment

• Manage the full hiring cycle for various roles, from rank-and-file to management-level positions.
• Oversee sourcing, interview scheduling, assessments, placement interviews, and candidate endorsements.
• Optimize recruitment workflows to ensure efficiency and quality of candidates presented to clients.
• Use data and analytics to assess pipeline health, hiring velocity, and lead quality.

Process Improvement

• Continuously review, update, and optimize recruitment processes to increase efficiency, improve lead quality, and ensure consistency.
• Identify bottlenecks within sourcing, screening, interviewing, and endorsement stages, and propose actionable improvements.
• Develop or refine SOPs, checklists, and recruitment playbooks to strengthen standardization.
• Evaluate the effectiveness of assessments, interview guides, and candidate scoring tools, and recommend enhancements.
• Lead initiatives that improve candidate experience, hiring velocity, and recruiter performance.
• Benchmark industry best practices and introduce innovative recruitment techniques, tools, or automation.

Client & Stakeholder Communication

• Serve as the recruitment point of contact for clients, addressing hiring needs and providing updates.
• Conduct client intake calls to gather job requirements and ensure alignment with hiring strategies.
• Present candidate shortlists and provide recommendations based on assessments and client needs.
• Work closely with operations, HR, and onboarding teams to ensure smooth handoffs.

Systems & Tools Management

• Manage and maintain applicant tracking processes using Airtable (experience is a plus).
• Recommend and implement improvements to ATS workflows, templates, trackers, and automation.
• Ensure all records, assessments, and documentation are accurate and up-to-date.

Strategy & Process Improvement

• Develop recruitment strategies to attract high-quality leads and reduce time-to-fill.
• Monitor recruitment metrics (LQP, time-to-fill, pipeline activity, etc.) and create weekly/monthly reports.
• Identify gaps, propose solutions, and lead initiatives that enhance the hiring experience.
• Stay updated on industry trends and best practices to strengthen CEO Concierge's

Client Matching & Cultural Index

• Lead the client–VA matching process to ensure role fit, personality alignment, and work style compatibility.
• Interpret Cultural Index, personality profiles, and behavioral assessments to match clients with the most suitable VAs.
• Provide insights to clients on candidate strengths, communication tendencies, and behavioral patterns.
• Ensure matching recommendations are backed by psychometric data, assessments, and recruitment findings.
• Psychometrician certification is strongly preferred to enhance profiling accuracy and assessment credibility. hiring advantage.

Qualifications

• Minimum 5 years supervisory experience in recruitment leadership roles.
• Strong end-to-end recruitment experience (sourcing to onboarding).
• Experience hiring for both management and rank-and-file roles.
• Psychometrician certification or related background highly preferred.
• Experience interpreting Cultural Index or similar psychometric tools (DISC, MBTI, Predictive Index, etc.).
• Expertise in client–VA matching based on behavioral and work-style assessments.
• Familiarity with recruitment process improvement, workflow optimization, and SOP creation.
• Experience in a fast-paced, service-oriented or agency environment is an advantage.
• Airtable or ATS experience is a plus.
• Excellent written and verbal communication skills.
• Must be amenable to work at night
• Must have own working asset (Computer - Atleast i5 processor and 8GB Ram; Webcam; Noise Cancelling Headset)
• Must be amenable to working with time trackers (example: Time Doctor, Hubstaff, Clockify, Team Logger)

Benefits:

• PH Mandated Benefits
• Night Differential
• Paid Leaves
• Holiday Premiums
• Internet Allowance
• Electricity Allowance
• HMO
• 13th month pay
• Annual Performance Appraisal