Warehouse Admin Assistant
3 days ago
Job Summary
The Warehouse Administrative Assistant supports the daily operations of the warehouse by managing inventory records, coordinating shipments, and ensuring compliance with food safety and manufacturing standards. This role is essential in maintaining accurate documentation, optimizing warehouse workflows, and supporting cross-functional teams in a fast-paced food production environment.
Key Responsibilities
Inventory & Documentation
- Maintain accurate records of raw materials, packaging supplies, and finished goods
- Monitor stock levels and update ERP or WMS systems
- Track batch numbers, expiration dates, and FIFO compliance
Order Coordination & Logistics
- Prepare shipping documents, pick lists, and delivery schedules
- Coordinate inbound and outbound shipments with logistics partners
- Resolve discrepancies in deliveries and returns
Compliance & Food Safety
- Ensure documentation aligns with HACCP, GMP, and other food safety protocols
- Support traceability and recall procedures
- Maintain temperature logs and sanitation records for storage areas
Administrative Support
- Handle data entry, filing, and report generation
- Assist in scheduling warehouse staff and maintaining attendance records
- Communicate with suppliers, production teams, and QA personnel
Audit & Reporting
- Prepare documentation for internal audits and regulatory inspections
- Generate daily, weekly, and monthly inventory and shipment reports
Qualifications
- High school diploma or equivalent (Associate's or Bachelor's degree preferred)
- 1–2 years of experience in warehouse administration, preferably in food or beverage manufacturing
- Familiarity with inventory software (e.g., SAP, NetSuite, or WMS platforms)
- Basic understanding of food safety regulations and documentation practices
Job Type: Full-time
Benefits:
- Company events
- Life insurance
- Opportunities for promotion
- Paid training
- Promotion to permanent employee
Work Location: In person
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