Admin Assistant

2 weeks ago

Work from Home, Philippines Outdesk Full time ₱35,000 - ₱500,000 per year

Job Brief

We are seeking an experienced and proactive Administrative Assistant to support a busy accounting practice. The ideal candidate has previously worked in a similar environment, is confident using Xero Practice Manager (XPM), and has strong skills across the Microsoft Office Suite—particularly Excel. This role is best suited to someone with initiative, exceptional attention to detail, and the ability to manage multiple tasks efficiently in a remote setting.

Responsibilities

  • Provide administrative support to accountants and firm management.
  • Manage client records, job workflows, and deadlines within Xero Practice Manager (XPM).
  • Maintain accurate data entry and document control across systems.
  • Prepare and update spreadsheets in Excel for reporting, task tracking, and scheduling.
  • Support lodgement processes and assist with general ATO documentation.
  • Handle incoming emails, client correspondence, and scheduling requests.
  • Assist in updating internal databases, portals, and compliance platforms.
  • Perform general administrative duties including filing, formatting, and task coordination.

Requirements

  • Prior experience working in an Australian accounting or professional services firm.
  • Proficiency with Microsoft Office Suite, especially Excel, Word, and Outlook.
  • Strong experience using Xero Practice Manager (XPM) for workflow and job management.
  • Excellent written and verbal communication skills in English.
  • High level of accuracy and organisational ability.
  • Ability to work independently and manage time effectively in a remote role.
  • Based in the Philippines with availability during Australian business hours.

Desirable

  • Familiarity with NowInfinity, FYI Docs, or other compliance/document platforms.
  • Exposure to Australian tax workflows and client lodgement processes.
  • Experience supporting multiple accountants or client managers in a public practice.

Software Proficiency

  • Practice Management: Xero Practice Manager (XPM)
  • Document & Compliance Tools: FYI Docs, NowInfinity (preferred but not essential)
  • Productivity: Microsoft Excel (intermediate to advanced), Outlook, Word
  • File Management: Google Drive, Dropbox, or similar

Education

  • Diploma or Bachelor's Degree in Business Administration, Accounting, or a related field
  • Relevant certifications in Microsoft Excel or Xero (preferred but not essential)

Personal Attributes

  • Organised: Keeps track of key tasks, deadlines, and follow-ups
  • Detail-Oriented: Checks work for accuracy and ensures data integrity
  • Reliable: Can be trusted with confidential client and firm information
  • Resourceful: Solves problems proactively and seeks clarification when needed
  • Team-Oriented: Communicates well with internal teams and aligns with firm goals

Time Zone: Australian Business Hours

Applicant Location: Must be Filipinos living in the Philippines

About Outdesk

At Outdesk, our mission is to bridge the gap between exceptional talent in the Philippines and the dynamic business needs of our clients in Australia. We are committed to delivering bespoke recruitment and comprehensive employment solutions that foster long-term success for both our clients and staff.

Employee Benefits

  • Paid Leave
  • 13th Month Pay
  • SSS
  • Philhealth
  • Pag-Ibig
  • BIR
  • HMO

Job Type: Full-time

Pay: Php35, Php50,000.00 per month

Experience:

  • Xero Practice Manager (XPM): 2 years (Required)
  • Microsoft Excel: 2 years (Required)
  • NowInfinity, FYI Docs, or other compliance/document: 1 year (Preferred)

Language:

  • English (Required)

Work Location: Remote

  • Admin Assistant

    1 week ago

    Work from Home, Philippines uBreakiFix Full time ₱115,000 per year

    As an Admin Assistant, your duties are:Doing admin tasks provided by the company management.Job Role Requirements:Good English communication skills.Has own computer and stable internet with back up.Has knowledge with using Excel.Can work with minimal supervision, a quick-learner and detail oriented.Job Type: Full-timePay: Php Php115.00 per hourExpected...

  • Finance Admin Assistant

    2 weeks ago

    Work from Home, Philippines N7 Global Group Full time ₱160,000 - ₱180,000 per year

    Urgent Hiring: Finance Junior AdminWe're looking for a Finance Junior Admin to join our passionate, remote team helping to bring Korea's most exciting beauty brands including Beauty of Joseon, Needly, TIRTIR, and more to Southeast Asian markets.With a team of 40+ professionals across Korea, Singapore, Malaysia, and the Philippines, we are growing rapidly and...

  • Executive Admin Assistant

    6 days ago

    Work from Home, Philippines ADORE Homes Full time ₱600,000 - ₱660,000 per year

    About ADORE Homes:ADORE Homes is based in California, USA. We install high-quality accessory dwelling units quickly and affordably. We are looking for a proactive and detail-oriented Admin Assistant.About the Role:Have a detailed and deep understanding on the projects assigned to you – financial aspects of each project, timelines, constantly communicating...

  • Admin and Marketing Assistant

    2 days ago

    Work from Home, Philippines Jeepney Beep Beep Advertising Inc Full time ₱192,000 - ₱216,000 per year

    We are seeking a reliable and proactive Admin & Marketing Assistant to support our daily business operations and marketing initiatives. This role combines administrative efficiency with marketing support, ideal for someone who is detail-oriented, organized, and eager to contribute to both back-office and client-facing activities.Key ResponsibilitiesPrepare,...

  • Accounting Admin

    2 weeks ago

    Work from Home, Philippines Evernest Full time $70,000 - $120,000 per year

    Accounting Admin (Property Accounting)at Evernest COMPANY OVERVIEW Evernest is a full-service real estate and property management company with a national presence and an outstanding reputation. We operate in 50+ of the nation's most investable markets and manage over 24,000 homes. We are a high-performing team, and our culture is second to none. Built on...

  • SDA Admin Assistant

    2 weeks ago

    Work from Home, Philippines Yaran property group Full time A$23,000 - A$120,000 per year

    ABOUT THE COMPANYYaran Property Group (Yaran) is a Western Australian property development company that specialises in affordable build-to-rent housing. The company was established in 1996 and has developed over 1100 dwellings across 60 different developments. The company currently owns 180 residential rental properties in Perth, and a pipeline of a further...

  • Accounts & Customer Service/ Admin Assistant

    1 week ago

    Work from Home, Philippines TTP Outsourcing Full time ₱60,000 - ₱75,000 per year

    Accounts & Customer Service/ Admin Assistant Shift Schedule: (Mon-Fri) - between 8:30am - 5:30pm AWSTEmployment type: Full time (40 hours per week)Reports to: Associate DirectorRole OverviewWe are seeking a proactive and detail-oriented Admin & Accounts Assistant to manage the daily financial, customer service, and administrative operations of our business....

  • HR Admin

    4 hours ago

    Work from Home, Philippines The Outsourcing Partners Full time ₱300,000 - ₱450,000 per year

    This is a remote position.The HR Admin plays a key role in supporting the Human Resources department by managing day-to-day administrative tasks, maintaining accurate employee records, and assisting with various HR functions such as recruitment, onboarding, payroll support, and compliance. This position helps ensure the smooth operation of all HR-related...

  • Offshore Admin Assistant

    4 hours ago

    Work from Home, Philippines Smart Outsourcing Solution Full time ₱440,000 - ₱660,000 per year

    Role OverviewWe are seeking a detail-oriented and proactive Offshore Admin Assistant to support retail operations across buying, accounts, product management, and administration. This role will be responsible for accurate data entry, financial administration, and smooth product setup across various systems, including POS/ERP, accounting software, and...

  • Part Time Admin Bookkeeper

    1 week ago

    Work from Home, Philippines My Virtual Mate Full time $70,000 - $120,000 per year

    Position: Office Administrator (Part-Time)Location: Remote (Work from Home)Schedule: Part-Time (10 AM Perth time onwards)Role OverviewWe are seeking a highly organized and detail-oriented Part-Time Office Administrator to support our day-to-day business operations. The ideal candidate will be experienced in handling administrative responsibilities, managing...