Invoicing Specialist

4 days ago

Caloocan City, National Capital Region, Philippines OMG Cosmetics Inc. Full time
Invoicing Specialist

Department: Finance Department

Location: #20 Corner Rose St., Reparo Rd., Barangay 161, Baesa, Caloocan City

Work Setup: On-site

Employment Type: Full-time


Job Summary:

The Invoicing Specialist is responsible for preparing, validating, and processing sales invoices for all outgoing deliveries and transactions. This role ensures accuracy in all billing documents, maintains proper coordination with the Sales and Warehouse teams, and supports the Finance Department in maintaining complete and organized records. The Invoicing Specialist helps ensure smooth and timely documentation for all ORO Socks and OMG Cosmetics distribution activities.


Key Responsibilities:
Invoice Preparation & Processing
  • Prepare and issue sales invoices, delivery receipts, and other billing documents based on approved sales orders.
  • Verify customer details, pricing, quantities, and discounts before invoice generation.
  • Ensure accurate encoding of all sales transactions into the accounting or invoicing system.
  • Monitor and update invoice logs and ensure proper documentation of all processed invoices.
Coordination & Documentation
  • Coordinate with the Sales Team regarding order updates, returns, and adjustments.
  • Work closely with the Warehouse Team to validate item availability, dispatched items, and delivery schedules.
  • Maintain organized and updated customer records, invoice copies, and transaction files.
Reporting & Compliance
  • Assist in generating daily, weekly, and monthly invoicing reports for the Finance Department.
  • Support the preparation of documents needed for audits and compliance checks.
  • Report discrepancies, pricing errors, or issues to the Finance Supervisor for validation and correction.
Administrative Support
  • Assist in preparing summary reports for collections and deliveries.
  • Help ensure all invoicing procedures comply with company policies and guidelines.
  • Perform other tasks that may be assigned by the Finance Supervisor or Manager.

Qualifications:
  • Bachelor's Degree in Accounting, Business Administration, Finance, or any related field.
  • With experience in invoicing, billing, or administrative finance work is an advantage (fresh graduates are welcome to apply).
  • Knowledgeable in basic accounting, sales documentation, and invoice preparation.
  • Proficient in MS Excel or Google Sheets.
  • Strong attention to detail, accuracy, and organizational skills.
  • Good communication and coordination skills.
  • Ability to work in a fast-paced environment with tight deadlines.
  • Willing to work on-site in Baesa, Caloocan City.

How to Apply:

Send your resume to:

Office Address: #20 Corner Rose St., Reparo Rd., Barangay 161, Baesa, Caloocan City

Note: This is an on-site position.

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