Admin Assistant

About the role

Join the dynamic Admin team at LMercado Agri-farms' as an Admin Assistant. This full-time role in San Pedro City, Laguna will provide you the opportunity to contribute to the overall clerical, administrative, and operational support to ensure smooth day-to-day functions across farm operations, procurement, inventory, logistics, property management, and office administration. This role assists senior staff in executing tasks, maintaining records, and supporting compliance and reporting requirements.

What you'll be doing

1. Administrative and Office Support

• Prepare, encode, and file daily sales reports for all business units (Minute Burger, Famous Belgian Waffle, LM Sec Moto Supply, and other outlets).
• Maintain an organized filing system of order slips, purchase orders, invoices, receipts, and permits.
• Regularly check and respond to company emails, concerns, and payment notices.
• Support the coordination of communications between store crews, suppliers, and management.
• Handle confidential documents and maintain data accuracy at all times.

2. Inventory and Supply Chain Coordination

• Monitor inventory levels of feed, packaging materials, office supplies, and store consumables.
• Prepare and process purchase orders for stores, farm, and office needs.
• Receive and verify deliveries, ensuring accuracy of quantity, quality, and documentation.
• Track daily and weekly supply consumption and assist in reconciling stock records.
• Support the supply chain team by encoding inventory and logistics data into reports or spreadsheets.
• Assist in coordinating logistics schedules for deliveries, farm inputs, and product distribution.

3. Property, Asset, and Facility Support

• Maintain updated records of company properties, equipment, and vehicles.
• Coordinate repairs, maintenance, and utility payments (electricity, water, waste management).
• Assist in processing permits, lease agreements, and service contract renewals.
• Track property-related expenses and file supporting documentation for accounting and audit.
• Support the insurance documentation process for company assets and facilities.

4. Regulatory and Documentation Support

• Ensure all documents related to purchasing, logistics, and inventory are filed for audit readiness.
• Maintain copies of licenses, certifications, and permits required by local authorities.
• Liaise with external agencies or offices for documentation, renewal, or compliance purposes as directed.

5. Vendor and Supplier Coordination

• Communicate with suppliers regarding price quotations, orders, delivery schedules, and payment follow-ups.
• Monitor supplier performance and ensure timely delivery of goods and services.
• Encode supplier information, contracts, and service performance records.
• Assist the Admin team in evaluating supplier service levels and cost efficiency.

6. Reporting and Financial Support

• Consolidate and submit daily sales, purchase, and inventory reports for management review.
• Reconcile franchise, store, and office expense reports for liquidation.
• Assist in preparing simple cost and logistics tracking reports.
• Maintain updated spreadsheets or systems for supplies, purchases, and expenses.

7. Other Administrative Duties

• Assist other departments with office logistics, supplies, or document coordination.
• Perform other administrative tasks and special projects assigned by the Management.

What we're looking for

• Bachelor's degree in Business Administration, Management, or a related field (preferred).
• At least 1 year of experience in administrative or office support roles.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Attention to detail and ability to handle confidential information.
• Ability to multitask, prioritize, and work under supervision.
• Familiarity with procurement, inventory tracking, or basic logistics is an advantage.

What we offer

At LMercado Agri-farms', we are committed to providing our employees with a rewarding and fulfilling work experience. As an Admin Assistant, you will have the opportunity to contribute to the growth and success of our dynamic organisation. We offer competitive compensation, comprehensive benefits, and a supportive work culture that values work-life balance.

Apply now to become our next Admin Assistant and contribute to the success of LMercado Agri-farms.