executive assistant

20 hours ago

San Pedro, Calabarzon, Philippines LMercado Agri-farms Full time ₱400,000 - ₱600,000 per year

Job Summary:

The Executive Assistant will provide direct administrative and operational support to the Management of LMercado Agri-Farms. The role involves handling daily office coordination, managing schedules, preparing reports, and ensuring smooth communication across departments. The position requires a high level of professionalism, organization, and confidentiality in managing both routine and sensitive company matters.

Key Responsibilities:

1. Administrative Support

  • Manage and maintain the executive's calendar, appointments, and travel arrangements.
  • Prepare and organize internal and external meetings, including logistics, minutes, and follow-ups.
  • Draft, review, and manage letters, reports, and presentations for management.
  • Handle confidential company information with discretion and integrity.

2. Communication & Coordination

  • Act as the primary point of contact between management and internal/external stakeholders.
  • Coordinate with various departments to ensure timely submission of reports and updates.
  • Monitor incoming calls, emails, and correspondence, and prioritize matters requiring immediate attention.

3. Documentation & Reporting

  • Maintain and organize company records, reports, and other important documents.
  • Assist in preparing financial and operational summaries for management review.
  • Support in tracking deadlines, deliverables, and ongoing company projects.

4. Operational Support

  • Assist in implementing management directives and ensuring follow-through.
  • Provide logistical support during company events, meetings, and training activities.
  • Help oversee day-to-day office operations and ensure smooth workflow.

5. Financial & Administrative Assistance

  • Support in monitoring budgets, reimbursements, and expense reports.
  • Coordinate with accounting and admin teams for purchases, payments, and documentation.
  • Ensure accuracy and proper filing of financial and administrative records.

6. Other Duties

  • Perform other related tasks and responsibilities that may be assigned by management from time to time.
Qualifications:
  • Bachelor's Degree in Business Administration, Office Management, or related field.
  • At least 2–3 years of experience as an Executive Assistant, Administrative Assistant, or similar role.
  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication skills.
  • Proficient in Microsoft Office and Google Workspace applications.
  • Must be discreet, trustworthy, and able to handle confidential information.
  • Can work independently, with initiative and attention to detail.

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